[PM586 Project Management Systems – Project –I]
Keller Graduate School of Management
Table of Contents
Table of Contents2
Essay 1 Project Communication Plan3
Essay 2 Risk Management Plan5
User Acceptance Criteria/Quality11
Project Scope Statement13
Essay 1 Project Communication Plan
Project stakeholders who have all forms of communications are more capable of sharing information efficiently to the project team. More knowledge about the project is essential to the project’s success. Project Communication is a tool which project managers should handle well as it provides directions to the team, senior executives, highlights issues, tasks pending, risks and exceptions about the project.
Communication plan will allow project participants with the knowledge of what the status of project is and how they are affected. This plan will layout as a framework for participating, informing and obtaining buy-in from all team members throughout the project cycle.
Janet as a project manager can control the project by obtaining regular status reports from team. The Schedule and method of how to obtain the status should be defined in the communication plan. The status report will help the team to determine where the project stands at a particular period of time.
Communication can be oral or written, oral communication helps to build an face to face agreement. Usually, this helps during the start of the project. Written communication through email or through any type of document will be more reliable form as this is more appropriate for future references, e.g. if formal project documents need to be submitted in hard copy etc.
If there are conflicts or problems communicating in the team, then it adds up to the project as risks. To avoid the conflicts between internal team members, Janet Clark should pay more attention on communicating with every members of the team and make sure they have clear understanding of what they are up to, what is there responsibility etc, through all these steps team members will have clarity on their roles and responsibilities.
A meetings can be a vehicle for team building and reinforcing team’s expectations, roles and commitment to achieve the project objective. Scheduling for status meetings, team meetings will help Janet to have better control over the project.
Team failures happens when team members don’t cooperate or dysfunction when they are unwilling or unable to support the project. In order to overcome this situation, project communication plan plays an extremely important role in avoiding these problems. Team should have constant and open line of communication to avoid any miscommunication between the team members.
Project team meetings help Janet Clark to look at the accomplishments since last meeting and see if key milestones are reached, performance can also be compared with the baseline plan to see if project is within cost, schedule and work scope.
Communication plans helps to identify and assess risks by reviewing the trigger points for each risk and determine if any response plans are implemented to tackle the risks.
Defining an strategy and coming up with an communication plan sets the expectation to the team that they will follow the steps as defined in the plan.
Janet’s plan of communication
|WHAT |WHEN |WHERE |OWNER |ATTENDEES | |Status Meeting |Every 2 weeks...