HUMAN RESOURCES POLICIES AND PROCEDURES MANUAL
KENYA NATIONAL BUREAU OF STATISTICS
__________________________________
HUMAN RESOURCES POLICIES AND PROCEDURES MANUAL
DIRECTOR GENERAL
KENYA NATIONAL BUREAU OF STATISTICS
P.O. BOX 30266-00100
NAIROBI
January 2011 TABLE OF CONTENTS
1.0 INTRODUCTION 1
1.1 PURPOSE AND SCOPE OF THIS MANUAL 1
1.2 Definition of Terms 2
2.0 PRINCIPLES GOVERNING THE OPERATIONS OF THE BUREAU 5
2.1 Legislation 5
2.2 Vision 5
2.3 Mission 5
2.4 Core Values 5
2.5 Organisation structure of the Bureau 5
2.6 Key functions of the Bureau 5
2.7 Management of the Bureau 6
2.8 Day-to-day running of the Bureau 7
3.0 GUIDELINES ON TERMS AND CONDITIONS OF EMPLOYMENT 8
3.1 Categories of employment 8
3.2 Human resources requisition and planning 9
3.3 Interviews 10
3.4 Induction and orientation 11
3.5 General Terms of Employment 12
3.6 Appointment to probation and permanent employment 12
3.7 Employment of casuals 14
4.0 GENERAL WORKING AND DEPLOYMENT CONDITIONS 15
4.1 Conflict of interest 15
4.2 Directors/ Senior Managers/Managers responsibility to staff 17
4.4 Inappropriate workplace behaviour 18
5.0 ATTENDANCE, LEAVE AND ABSENCE FROM WORK 20
5.1 Hours of work 20
5.2 Punctuality and attendance 20
5.3 Leave regulations 21
6.0 TRAINING AND DEVELOPMENT 26
6.1 Policy 26
6.2 Training procedure 26
6.3 Eligibility for sponsorship for long term courses 26
6.4 Eligibility for short term courses 27
6.5 Self sponsored courses 27
6.6 Conditions applicable to employees’ attending courses in Kenya 28
6.7 Private training not required by the Bureau 28
6.8 Course Approval 28
6.9 Study Leave 29
6.10 Completion of training 30
6.11 Bonding 30
6.12 Funding for training programmes 30
6.13 Implementation strategy 31
6.14 Monitoring, evaluation and feedback 32
7.0 INTERNSHIP POLICIES AND PROCEDURES 33
7.1 Purpose 33
7.2 Principles of internship 33
7.3 Objectives 33
7.4 Recruitment of Interns 33
7.5 Terms of Service 34
7.6
__________________________________
HUMAN RESOURCES POLICIES AND PROCEDURES MANUAL
DIRECTOR GENERAL
KENYA NATIONAL BUREAU OF STATISTICS
P.O. BOX 30266-00100
NAIROBI
January 2011 TABLE OF CONTENTS
1.0 INTRODUCTION 1
1.1 PURPOSE AND SCOPE OF THIS MANUAL 1
1.2 Definition of Terms 2
2.0 PRINCIPLES GOVERNING THE OPERATIONS OF THE BUREAU 5
2.1 Legislation 5
2.2 Vision 5
2.3 Mission 5
2.4 Core Values 5
2.5 Organisation structure of the Bureau 5
2.6 Key functions of the Bureau 5
2.7 Management of the Bureau 6
2.8 Day-to-day running of the Bureau 7
3.0 GUIDELINES ON TERMS AND CONDITIONS OF EMPLOYMENT 8
3.1 Categories of employment 8
3.2 Human resources requisition and planning 9
3.3 Interviews 10
3.4 Induction and orientation 11
3.5 General Terms of Employment 12
3.6 Appointment to probation and permanent employment 12
3.7 Employment of casuals 14
4.0 GENERAL WORKING AND DEPLOYMENT CONDITIONS 15
4.1 Conflict of interest 15
4.2 Directors/ Senior Managers/Managers responsibility to staff 17
4.4 Inappropriate workplace behaviour 18
5.0 ATTENDANCE, LEAVE AND ABSENCE FROM WORK 20
5.1 Hours of work 20
5.2 Punctuality and attendance 20
5.3 Leave regulations 21
6.0 TRAINING AND DEVELOPMENT 26
6.1 Policy 26
6.2 Training procedure 26
6.3 Eligibility for sponsorship for long term courses 26
6.4 Eligibility for short term courses 27
6.5 Self sponsored courses 27
6.6 Conditions applicable to employees’ attending courses in Kenya 28
6.7 Private training not required by the Bureau 28
6.8 Course Approval 28
6.9 Study Leave 29
6.10 Completion of training 30
6.11 Bonding 30
6.12 Funding for training programmes 30
6.13 Implementation strategy 31
6.14 Monitoring, evaluation and feedback 32
7.0 INTERNSHIP POLICIES AND PROCEDURES 33
7.1 Purpose 33
7.2 Principles of internship 33
7.3 Objectives 33
7.4 Recruitment of Interns 33
7.5 Terms of Service 34
7.6