How to Write a Business Portfolio

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Business Writing Portfolio

Jacky Baker

COM/285

January 04, 2011

Kenneth Mack

Part I: Business Writing Steps

Planning

Analyzing the problem, defining your purposes, and analyzing the audience.

Brainstorming information, benefits, and objections to include in the document.

Gathering the information you need—from the message you’re answering, a person, a book, or the Web.

Choosing a pattern of organization, making an outline, creating a list, writing headings.

Writing

Putting words on paper or on a screen. Writing can be lists, fragmentary notes, stream-of-consciousness writing, incomplete drafts, and ultimately a formal draft.

Revising

Evaluating your work and measuring it against your goals and the requirements of the situation and audience. The best evaluation results from re-seeing your draft as if someone else had written it. Will your audience understand it? Is it complete? Convincing? Friendly?

Getting feedback from someone else. Is your pattern of organization appropriate? Does a revision solve an earlier problem? Are there any typos in the final copy?

Adding, deleting, substituting, or rearranging. Revision can be changes in single words or in large sections of a document.

Editing

Checking the draft to see that it satisfies the requirements of Standard English. Here you’d correct spelling and mechanical errors and check word choice and format. Unlike revision, which can produce major changes in meaning, editing focuses on the surface of writing.

Proofreading the final copy to see that it’s free from typographical errors (Locker & Kienzler, 2008).  

Part II: Portfolio

Business Letter

1711 Shoemaker Drive

Killeen, TX 76543

January 04, 2011

Store Managers, Liaryt Retail Inc.

819 Finster Lane

Killeen, TX. 76543

Dear Store Managers,

Good morning I am Jacky Baker, Companies Public Relation Manager and effective

February 1, 2011 there will be changes in the company’s retail store operations. Changes will

effect all employees and customers.

The current economy has made an impact on businesses around the country, to include Liaryt

Retail Inc. In an effort to save money on store operations, retail stores will operate six days a

week being closed on Sunday. Stores will open one hour later than current operations and

close one hour later.

The will be no layoffs or termination of employees, so to save money on operation expenses,

Full time employees and managers shall work four 10-hour work days a week. Part time

employees depending on the number of hours worked, will condense hours to one, two, or

three day work schedules. Addition no retail stores will close and no new expansion are in

the near future.

The changes in retail store operation are necessary, to manage company resources in an

effective cost efficient manner for the greater good of the company. Please ensure that

employees are well informed and have every opportunity to ask questions. If there are any

question contact me at my office 254-123-0987.

Sincerely,

Jacky Baker

Public Relations Manager, Liaryt retail Inc.

Business Memo

To: Liaryt Retail Inc., Employees

From: Jacky Baker, Public Relations Manager

Date: January 4, 2011

Subject: Changes in Retail Store Operations

Due to the recent change in the economy, effective February 1, 2011 there will be changes in

retail store operations. In an effort to save money on store operations, retail stores will

operate six days a week being closed on Sunday. Stores will open one hour later than current

operations and close one hour later. In an attempt to combat soaring gas prices, full time

employees will work four 10-hour work days and part time employees will consolidate their

time into one, two or three work days a...
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