How to Write Minites

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NAIROBI COMMITTEE MEETING FOR THE WEDDING PREPARATION OF STEPHEN MATHINJI AND BETTY NJERI Minutes of the 11th meeting held on 22nd November 2012
The meeting started at 7.30 pm by a word of prayer from Betty and John Wanjau chaired the proceedings. Members Present

1.John Wanjaujmutuguta@gmail.com0721213688
2.Christopher Wakubechriswakube@yahoo.com0721350425
3.Betty Njerimathinjibettynjeri@gmail.com0723724856
4.Peter Munyuapmutuguta@kcb.co.ke0720840551
5.Daniel Mbogo0724343323
6.Peter Njoroge0721871122

Absent with Apology

1.Mr& Mrs Mundia
2.Irene Maina
3.Julius Ng’ang’a
4.Joseph Kimotho
5.Benard Githui
6.Stephen Mathinji
7.Mary Muritu
8.Alfred Macharia
9.Peninah Wakube

Agenda
Matters Arising
A.O.B.
MIN 1/11/12MATTERS ARISING
1.0 Church
The wedding will be held at Holy Trinity Catholic Church (Buruburu Phase I) on 8th Dec. 2012.Charge of Kes 20,000 has been cleared. The budget was thus reviewed from Kes 25,000 to Kes 20,000 1.1 Reception

At Kasarani Junior Academy; total charges of Kes 15,000 already cleared. 1.2 Decoration, Tents and Seats
This will be carried out by Beautiful memories. The total contract price is Kshs. 60,400. The contract was signed on 6th October 2012. A total of Kshs 40,000 has been paid. The balance of Kshs.20, 400, being the final payment to be paid on the wedding day as earlier agreed. 1.3 Photo Session and One Night

This will be at Safari park hotel and the total payment of Kshs. 30,000 has been settled. 1.4 Catering
This will be done by Spark Caterers at a cost of Kshs. 115,000. An addition Kshs.3, 000 is to be paid to cover provision of water to guests. The additional cost is to be met out of miscellaneous budget. The contract had already been signed and Kshs. 91,000 paid leaving a balance of Kshs. 27,000. 1.5 Transport

1.5.1Bridal Car- availability of the Mercedes Benz had not been confirmed. This should be done as soon as possible by Mathinji. A proposal was given to rent a small car to the owner of the Mercedes to ensure the vehicle is available exclusively on that day 1.5.2Bridal party- Mathinji had previously confirmed that about 20 cars were pledged for the bridal party. The meeting however observed none of those cars were listed on the wedding planner thus it was not possible to confirm whether availability of the cars has been confirmed. Steve was tasked to fill the planner as soon as possible and send the list to Wanjau to assist the committee assess whether the cars pledged are adequate for the bridal party. The list was later sent as follows; NAMEVEHICLE NOMAKENO. OF PEOPLE IN THE CAREXTRA NO

1Ephraim MundiaKBR 087GRAV 423
2Ephraim MundiaKBJ 650AToyota Station wagon05
3Ephraim MundiaKBM 933BPick up Dmax20
4Bernard GithuiKBE 992MToyota NZE41
5Julius NgangaKBC 937LToyota Premio32
6Joseph KimothoKBM 704YToyota NZE41
7David NdomeKBJ 936PNissan Extrail32
8David WakabaKBR 062QToyota Allion23
9JBKBP 679UToyota IST23
10Wilson MwangiKAM 660Toyota Surf14
11Stephen MutugutaKAT 561YToyota 11014
12Michael KibuthuKBN 041XToyota NZE32
13Wilson WaruiKAD 450AToyota 9132
14Anthony GichimuKAZ 942KToyota 11023
15Ephraim Kinyua NginyiKBE 105RNissan fanette25
16James TheuriKBH 871PToyota NZE41
17Isaac KariebuKAW 067CToyota G Touring32
18Emmanuel MurageKBN 974XToyota Premio23
19Ken KamauKBJ 610EToyota Corolla23
20Patrick NgangaKBA 234XToyota Station wagon41
21Geoffrey MulwaKBP 561FToyota Allion41
22Benson K.WachiraKBK 568HHyundai23
Total 5554

1.5.3Up-country transport- the budget was reviewed to Kes 45,000 Naromoru28 @ 500 per personKes 14,000
Nakuru28 @ 1000 per personKes 28,000
TotalKes 42,000
The figure of Kes 42,000 was rounded off to Kes 45,000. Naromoru people were to bear half of the transport cost thus the budget of Kes 500 per...
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