High School and Enrollment

Topics: High school, Computer, Requirements analysis Pages: 12 (2807 words) Published: October 8, 2012
1.0 Introduction
1.1 Background of the Study
Now days the enrollment processing is always the toughest time the school faces every year. The subject of our study is the Silway-8 National High School, a public school located at Silway-8 Polomolok, South Cotabato. This school employs 34 teachers, 1 principal and has a student population of 1,325 this year. The enrollment procedure of the school is manually done, though they have computer units, they use the computer only for printing ordinary reports and for the student’s computer laboratory session. During enrollment the principal assigns one chairman for each year level to handle the enrollment processing. In using the manual process of enrollment they find it hard to handle such a collection of records. It is a long procedure and time consuming task particularly in recording, filing and retrieving of student’s information. The proponent’s proposed a Computerized Enrollment System that will reduce the processing time of enrollment process. A system that provides a faster and organize way of storing and retrieving student’s record.

1.2 Overview of the Current State of Technology
The goal of this study aims to develop a Computerized Enrollment System for Silway-8 National High School. This System stores information in a faster,   systematic and more convenient way of storing files of the enrollees in a computer .The work load of the enrollment in-charge are lessen in storing files of each student every now and then. The enrollment procedure of Silway-8 National High School is done manually. This manual process of enrollment creates difficulties in handling records, like storing, securing and retrieving of files. The processing aspect is time consuming. They have hard time classifying students for sectioning and they don’t have back up for their records. Once a record is lost they cannot retrieve it. When the school was once hit by flash floods all of their records were destroyed. These are the reasons that brought the proponents to develop a Computerized Enrollment System that will ease the hassle and burdens of the enrollment in-charge with the manual process. In this study, the use of Visual Basic .Net and Navicat for mySQL database will help to improve the efficiency of the enrollment process of Silway-8 National High School.

1.3 Project Rational

As such, having a computerized Enrollment System would increase the efficiency by reducing human error of recording and filing such records. It would also lessen storage area and would provide easy access for reference by the administrator or any personnel if needed. Computerized Enrollment System is design for the benefits of Silway-8 National High School. It will help the faculty in monitoring the records of the students. Computerized Enrollment System is use to make the transaction fast, and accurate. It can display the records of each student through student LRN and all other information. Systems operations proceed faster, more efficiently and with greater accuracy than manual enrollment systems. This can lessen the workload and provides accurate information needed of the school. As a result, it will benefit not only the student but the administration as a whole.

1.2 Statement of the Problem
1.2.1 General Problem
The Silway-8 National High School is currently using a manual Enrollment System that is cumbersome and inefficient monitoring of Enrollment process.  
1.2.2 Specific Problem
Manual procedure of enrollment is time consuming, long procedure and records are not secured. It can be easily damaged and can be updated by unauthorized personnel without permission of the administrator.  

1.2 Objective of the Study
1.3.1 General Objectives
* To help ease the problem in managing records on enrollment of Silway-8 National High School 1.3.2 Specific...
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