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433-643 IT Project Management

Project Closure
Ö

Project Closure/Termination
Ö

Project Closure is a process that occurs whether a project is successful or not The Aim of the Closure process is x To cease the project at All levels with h

Readings Schwalbe, IT Project Management, Chapters 4, 9, 10
Montgomery D C, Introduction to Statistical Quality Control. 3rd edition, Wiley, 1996. Thamhain H J, Best Practices for Controlling Technology-Based Projects. Project Management Journal, 1996. L12

Minimum Administrative Dislocation

Ö

The Closure process is heavily influenced by
x The Parent Organisation’s Structure
L12 - 1

Project Termination Modes
 

Project Termination Modes
Ä

Normal – A project that ends normally is the one that is completed as planned.  

by Extinction (by decision)
h

Premature – A project may be pushed to complete early even though the system may not include all of the envisioned features or functionality.  

It has successfully completed its Scope that has been accepted by the Client It has Failed It has been Superseded by external developments It no longer has sufficient Support of Senior Management

Perpetual – Some projects seem to take on a “life of their own” and are known as runaway or perpetual projects.  

h

h

Failed – Unsuccessful project
 

h

Changed Priority –Financial or economic reasons may dictate that resources are no longer available to the project. L12 - 2

L12 - 3

1

Project Termination by Extinction
Although the technical processes of the project are immediately terminated there is still management processes to be planned and executed by the PM ¡

Project Termination Modes (cont.)
Ä

By Addition
In-House successfully completed project Project personnel, property and equipment transferred to newly created organisational unit within parent organisation

h h

Project Team members reassigned or released
¡

Project materials and equipment disbursed
¡

Preparation of final reports and reviews

L12 - 4

L12 - 5

Project Termination Modes
(cont.)
Ä

Project Termination Supervision
² Should the PM Supervise Termination?
z z

By Integration
h

Project product is integrated into operations of client or parent company Project personnel, property and equipment are reassigned/released and disbursed PM must plan/execute smooth integration and termination process Most common mode and most complex for PM

Depends on potential for reluctance to terminate Is the PM required for transition or integration? ¢

h

Will another member of the project team do?

² Termination Manager
z z

h

h

Termination is a long and complicated process Some organisations use specialist termination managers thereby releasing PM for other projects as soon as possible L12 -7

L12 - 6

2

Project Termination Activities
Ä

Project Termination Activities
² Release resources

(Cont.)

Ensure completion of work
£

Close out all work authorities and contracts
Ä

The Client
£

x Release/reassign personnel as their planned activity ceases x Distribute other resources appropriately

Notify client of product completion Ensure delivery and installation is accomplished Obtain formal client acceptance

Ä

Financial close out
£

² Project Records x Collate x Ensure delivery and installation is accomplished x Oversee final disposition ² Support x Determine ongoing support requirements x Assign responsibilities

£

£

Settle outstanding accounts receivable and payable
Ä

Termination Documentation
£

Post implementation audit Final report
L12 -8

£

L12 - 9

Project Terminal Documentation
Ä

Final Report: Some Headings
Ä

Post Implementation Audit
x Establish the true status of the project with respect to its planned status

Project Summary x Project description, Scope, schedule, budget, and quality objectives Project Performance x Compare proposal to post implementation audit...
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