Hand Book for Presiding Officers

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(At Elections where Electronic Voting Machines are used)


Nirvachan Sadan, Ashoka Road New Delhi-110 001

CONTENTS Chapter I II III IV V VI VII VIII IX X XI XII XIII XIV XV XVI XVII XVIII XIX XX XXI XXII XXIII XXIV XXV XXVI XXVII XXVIII Preliminary Formation of Polling Party and Trainings Collection of voting machine and polling materials Photo Electoral Rolls Randomization of Electronic Voting Machines Setup of polling stations Security Arrangements at Polling Stations Assignment of duties to polling officers Regulation of entry into and seating arrangements in the Polling Station Setting up of voting machine before commencement of poll Preparation of control unit Conducting mock poll Fixing of green paper seal in the control unit Closing and sealing of control unit Commencement of the poll Safeguards for free and fair election Enforcement of election law in and around Polling Station Verification of elector’s identity and procedure in case of challenge Application of indelible ink and obtaining Signature/thumb impression of elector before permitting him to record his vote Recording of votes and voting procedure Maintenance of secrecy of voting by electors Voting by blind and infirm voters Electors deciding not to vote Voting by public servants on election duty certificates Issue of Postal Ballot Papers Voting by Proxy Tendered votes Adjournment/stoppage of poll for riot, booth capturing etc. Particulars Page No.

XXIX XXX XXXI XXXII XXXIII XXXIV Annexure I Annexure II Annexure III Annexure IV Annexure V Annexure VI Annexure VII Annexure VIII Annexure IX Annexure X Annexure XI Annexure XII Annexure XIII Annexure XIV Annexure XV Annexure XVI Annexure XVII Annexure XVIII

Close of poll Account of votes recorded Sealing of the voting machine after close of poll Sealing of election papers Preparation of the diary and delivery of voting machine and election papers at collection centres Brief guidelines for the Presiding Officers/Polling Officers Extracts from the Representation of the People Act, 1950 & 1951 Extracts from the Conduct of Elections Rules, 1961 with Form 17A, 17B, 17C Outlines of Functions to be performed by Presiding Officers Check Memo for Presiding Officers List of Polling Material for a polling station Model Polling Station for Electronic Voting Machine - Layout Declaration by the Presiding Officer Receipt for Challenge Fee Letter of complaint to the S.H.O Form of declaration by elector about age List of voters from whom declaration as to their age obtained Declaration by the companion of Blind or Infirm elector Account of votes recorded Presiding Officer’s Diary Observer Report (Format for 16-Point Report) Sample of Referral Image Sheet Mock Poll Certificate Sample of Photo Electoral Roll

Handbook for Presiding Officers of polling stations where Electronic Voting Machines are used. CHAPTER I

1. 1.1 Introductory The objective of this Handbook is to provide you the information and guidance to perform your duties as a Presiding Officer. However, it may be noted that this Handbook cannot be treated as an exhaustive compendium in all aspects and as a substitute reference for various provisions of election law related to the conduct of poll. You should, wherever necessary, refer to those legal provisions which are reproduced in Annexures I and II. You have been appointed under the provisions of Section 26 of the Representation of the People Act, 1951, and under the provisions of Section 28A thereof, you alongwith other officers designated for the conduct of any election shall be deemed to be on deputation to the Election Commission for the period commencing on and from the date of the notification calling for such election and ending with the date of declaration of the results of such election and accordingly such officers shall during that period be subject to the control, superintendence and discipline of the Election Commission. As a...
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