Group Collaboration Software

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Group Collaboration Software

Brandi James
USC Upstate
35A Nesbitt Drive
Inman, SC 29349

Whether you are working on a project with people in the same building or spread around the world, you know how challenging it can be to get everyone on the same page and working together in a coordinated manner. A variety of tools such as email programs, online calendars, wikis, and file sharing tools are available to make it easier for you to collaborate online but they also create new problems since it can create information silos, where your project information ends up being spread out across multiple tools. Group collaboration software attempts to solve the information silo problem by combining multiple tools into an integrated solution. As a result, you and your team members can use one tool for all your project collaboration needs.

The best collaboration software is one that successfully allows you and your teams to communicate, coordinate, and work together on achieving a common goal. Common features of all good team collaboration software include Folders to make it easier to organize and share your documents and files. Document management is provided with versioning support to make it possible to safely work on documents collaboratively. There are milestones and tasks tracking to allow coordination of who needs to do what by when. Shared calendars are present which make it easy to keep your team in sync. Messaging is there as well to ensure that all communication is captured in one place and easily accessible. One other component is activity streams to allow you to get up-to-date on what your team members have done without the need for status meetings.

With group collaboration software, we believe with a suite of feature-rich tools and functionality, coupled with intuitive navigation, deep integration with email, and superior customer support, our project team is guaranteed to work more efficiently than we could have ever imagined.


[1]Group collaboration software provides tools for groups of people or organizations to share information and coordinate activities. These tools typically include member and email list management, a shared address book, shared calendar, project/task management, a shared file system, and tools for online collaborative document creation such as wikis, blogs, discussions boards, etc. Some services offer a suite of integrated tools while others focus on delivering a single solution like shared file storage. One of the earliest definitions of collaborative software is intentional group processes plus software to support them.

Benefits of Group Collaboration Software

Group collaboration Software allows a central access point for all members of a team. With this, a team has a single workspace for sharing documents, discussion and workflow tools and enables users to control processes within the organization with full transparency and overview. The discussions that are carried out within the team are summarized and saved for review and analysis. Group collaboration software also has deep email integration which allows your team members to respond to messages, add comments, and provide feedback via email. Group Collaboration Software allows teams to work efficiently. When managing multiple clients the Client Room enables users to create one workspace per client for better organization and invite external consultants to share information in that workspace. In addition, the Client Room offers planning tools for managing deadlines and increasing the workflow transparencies to all involved. Over the secure virtual platform you can meet, communicate and collaborate with managers, employees, colleagues, partners and customers in a seamless, cohesive manner. Employee performance can be monitored and improved, effective market policies can be framed, customer preferences can be identified and business services can be made...
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