Graphic Design

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Volume
3
GRAPHIC DESIGN INSTITUTE
Corporate Graphics and Communications
Administrative Style Sheet Guide
Corporate Graphics and Communications
Administrative Style Sheet Guide
Graphic Design Institute
12345 Main Street • Suite 100
Spokane, WA 56503
Phone 203.555.0167 • Fax 203.555.0168

Table of Contents
Seven Keys to Creating a Professional Manual1
How to Customize This Manual1
About the “Picture” Icons1
Section Breaks Are Key1
About Pictures and Captions1
How to Generate a Table of Contents1
How to Create an Index1
How to Change the Headers and Footers1
How to Create a Numbered Paragraph1
How to Save Time in the Future1
How to Create a Document1
More Template Tips1
Index1

Chapter
1

Seven Keys to Creating
a Professional Manual
Like the Chapter Title Style above and the Chapter Subtitle you’re reading, preset styles in Microsoft Word are just a few clicks away. t
o save time in the future, print a copy of this document. Click Print on the File menu, and press ENTER to receive all eight pages of examples and instructions. With the printed document in hand, position yourself in normal view to see the style names next to each paragraph. Scroll through the document, and write the style names next to the paragraphs (press CTRL+HOME to reposition yourself at the beginning of the document). icon key

0 Valuable information
0 Test your knowledge
0 Keyboard exercise
0 Workbook review
To create a drop cap for the lead paragraph, like the example above, select the letter T, and then type a new letter. How to Customize This Manual
The “icon key” at left was produced by using the Heading 8 style for the words “icon key” and the List Bullet 5 style for the text below—which uses a Wingdings symbol for the bullet character. To change the bullet symbol, click Bullets and Numbering on the Format menu. Click Modify, and then click the Bullet button. Select a new symbol, and then click OK twice.

About the “Picture” Icons
The “picture” icons are Wingdings typeface symbols formatted in white with a shaded background. To insert a new symbol, select the character and then click Symbol from the Insert menu. Select a new symbol, click Insert, and then click Close. To create new icons, format a one-character paragraph as the Icon 1 style. To change the shading of the Icon 1 style, click Borders and Shading on the Format menu. Select a new shade or color, and then click OK. Section Breaks Are Key

Using the Break command, you can insert a page, column, or section break. In this manual, section breaks are the secret to success. Double-click the section break above to activate the Page Setup menu. Click the Margins tab. As you can see, this section (page) has margins of 1.25 inches top and bottom, 2.33 left, and .83 right—with headers and footers of .67 inches. Special section margins make it possible for this manual to use framed Styles—such as the Icon 1 style—which will move with the text. 0 Breaks in a Word document appear as “labeled,” dotted double-lines. 0 To insert a section break, click Break on the Insert menu. Select one option, and then click OK. About Pictures and Captions

Assuming that you see your paragraph marks, you’ll notice a paragraph mark attached to the lower-right corner of the picture. Click the picture, and notice too, the name of the style—not surprisingly, the Picture style. Pictures attached to paragraph styles make it possible for pictures to act like paragraphs.

Figure 21.1 uses this caption text. In Word, the Caption style can be automatically numbered and labeled. Click Caption on the Insert menu to access and control the caption settings, Press the F1 key to search for additional information and Help on captions. This is Heading 5. Like all styles in this margin, it can flow with the text. To change the picture, first click it to select it. Point to Picture on the Insert menu, and then click From File. Clear the Float over Text...
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