Grading System

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CHAPTER 3

NARRATIVE OF THE PRESENT SYSTEM

The present system flow indicates how the grades of the student run. The instructor must input first the grades originally taken from, quizzes, oral recitations, assignments, laboratory and major exams. The next process is to compute the grades. The grades must be recorded so that they are ready for computation and storage in the grading system. Then, input to the grading sheet rather than manually in an appropriate and exact computation and no bias happened.

The grades must be in a presentable way. When the input data in the grading sheet are correct and been proven they will be submitted to the registrar’s office.

Present System Flow

Grading
System
End
Submit to Registrar’s Office
Input to Grading Sheet
Compute Grades
Input Grades
Start

Narrative of Proposed System

The proposed system starts after the enrolment period where the master list of students enrolled per section is distributed to the assigned instructor. This system will get the needed data from the server into the program with the following order school year, course, section, subjects, and students. The instructor will set the criteria for computation of grades, then entering the raw data incurred by the students. Based on the raw data and the setting of the computation of grades, this will automatically generated by the system. After the computation of grades, the faculty will send it to the server. Based on the computation of grades the system can produce reports. Finally, the final grades will be sent to parents/guardians.

Proposed System Flow

Start

Server Database
Get Master List
Of The Students

Input Data

Set criteria for computation of grades,
Raw data for computation of grades.

Update
Database
Compute
Grades

REPORTS

Send Grades
Via SMS

End

Comparison of Present and Proposed System

The proposed Osmeña Colleges Grading System with SMS Support is much easier and faster in data processing and retrieving of information. It is a LAN Base Database manipulated wherein all data needed in program are stored and can be retrieved in a server. The proposed system allows the students to inquire their grades using mobile phones unlike the present system which is really time-consuming and need much effort in evaluation of grades of the students. The present system there is no formal storage the leads sometimes in loosing of data. In the proposed grading system all data are secured for academic records and purposes. The present system computes the grades manually it is more prone to incorrect computation unlike the proposed system the instructor will just input the raw score and the system will automatically generates the total computation and its corresponding equivalent according to the default grading system. The computation of grades is appropriate and exact and no bias happened.

Hierarchy Chart

STAFF APPLICATION

LOG-IN

FACULTY SCHED
STUDENT SCHED
REPORTS
MAIN MENU
SUBJECTS
SCHEDULE
EMPLOYEE
REGISTRATION
OPEN
DATABASE
FILE
SUBJECTS
VIEW
SCHEDULE
EMPLOYEE
STUDENT
PROFILE

FACULTY APPLICATION

USER ACOUNT
DEFAULT SETTING
REPORTS
FACULTY SCHED
REPORTS
SECTIONS
SUBJECT LIST
STUDENT
LIST
VIEW
EXIT
COMPUTATION OF GRADES
INSTRUCTOR
PROFILE
FILE
MAIN MENU
LOG-IN

ADMIN APPLICATION

LOG-IN

MAIN MENU

SUBJECTS
SCHEDULE
EMPLOYEE
REGISTRATION
OPEN
DATABASE
FILE
STUDENT SCHED
FACULTY SCHED
SUBJECTS
SCHEDULE
EMPLOYEE
STUDENT
PROFILE
SCHEDULE
EMPLOYEE
STUDENT
PROFILE
REPORTS
EDIT
VIEW

SUBJECTS

LOGS
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