Sample Project Phases and Deliverables
This section consists of a suite of potential options broken out by sample phases. While it may be useful for grantees to consider these deliverables in designing their project, the particular suite of deliverables and the organizational structure that is ultimately incorporated will be project-specific. The grantee may also ask the Vendor to provide cost estimates on a per-deliverable basis in the bid response.
Detailed Project Plan
Within ____ business days of the orientation meeting described in Section [#X], the Vendor will update the draft Project Plan from their proposal. For all project tasks, subtasks, and activities, the detailed plan will:
Include a schedule and Gantt chart, milestones, and deliverables.
Include Vendor and Partner resources that exist as line items within the Project Plan.
Include the following date-related information:
Originally scheduled start and end dates (including milestones and deliverables) b.
Anticipated start dates and end dates for future tasks, subtasks, and activities, if schedule fluctuation has occurred c.
Actual start and end dates for all current and completed tasks, subtasks, and activities d.
Be updated, at a minimum, weekly and
Identify issues that affect deadlines.
Include the purchase of ______[any products required to complete the project] ____ (e.g. Thin-client Mobile Barcode Devices). f.
The partner(s) reserves the right to purchase the hardware and software outside of this contract. Phase 1. Project Initiation, Business Process Analysis, Technology Research, Infrastructure Preparation Initiation and Project Management
Develop Project Plan, including quality assurance plans
Establish a Facilitator to work with the project team
Clarify roles and responsibilities, which include diagramming how deliverables, comments, and outstanding issue will flow between the different project team members and their counterparts within their own agency, along with the format for comments (i.e. blank comment sheet that clearly defines the section being commented on)
Establish a mechanism to track all project communications and deliverables and allow the project members to access the information
Provide up to ___# WebEx-facilitated conference calls throughout the project duration and facilitate group discussion for all the calls
Submit project monthly reports
Partner Staff Responsibilities
Coordinate Partner resources needed
Provide work area
Define project standards and controls required by the Partner
Attend project kickoff
Project plan (including GANTT chart, all steps/tasks, review and revision time frames for documentation (i.e. schedules, plans, and system documentation, and application testing. Estimate of the hours of work required from Partner staff. The Project GANTT chart shall be updated as needed to reflect project status.)
One (1) project kickoff meeting via Webex facilitated conference call with partner and federal representatives
Host___# conference calls, facilitate discussion and issue conference call and meeting minutes
Monthly project reports
The project team will approve the project plan, call minutes, and monthly project reports, and then the project manager will approve for final acceptance. Business Process Analysis and Technology Research
[Detailed responsibilities relevant to specific project needs, which may include some of the following:] Contractor’s responsibilities
Develop Requirements Document
Review existing schemas for relevance
Conduct feasibility study and technical evaluation of ________ to determine ______
Document the ________ flow requirements, including national and partner organizational structure, data elements, and business processes for all partners (e.g. generators, transporters, partner agency, and US EPA). The requirements shall be confined to...
Please join StudyMode to read the full document