Freedom Of Information Policy 1

Topics: Government, Records management, Freedom of information legislation Pages: 67 (19875 words) Published: February 24, 2015
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REPUBLIC OF KENYA

DRAFT

FREEDOM OF INFORMATION
POLICY
BY

MINISTRY OF INFORMATION &
COMMUNICATIONS

APRIL 2007

VISION
A knowledge-based Kenyan Society

MISSION STATEMENT
To ensure maximum access by all Kenyans to information held by public authorities to enable the country to transition to a knowledge-based society.

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TABLE OF CONTENTS
GLOSSARY OF TERMS ...........................................................................................5 1. INTRODUCTION....................................................................................................9 2. EXISTING FRAMEWORK FOR MANAGING INFORMATION HELD BY

PUBLIC AUTHORITIES...........................................................................................11 2.0 Introduction ...................................................................................................11 2.1 Statutory Collection of Information from the Public ...........................12 2.2. Access to Official Records under the National Archives & Documentation Act..............................................................................................12 2.3 Access to Statutory Registers....................................................................12 2.4 Standards for the Management of Public Records ..............................13 2.5 Dissemination of Statistical Information................................................13 2.6 Printed Documents ......................................................................................13 2.7 Publication for Diplomatic and Other Representatives Abroad .......14 2.8 Security of Official Documents .................................................................14 2.9 Electronic Records .......................................................................................15 2.10 Disposal of Public Records ......................................................................15 2.11 Official Secrets Act and Access to Information ..................................17 2.12 Restrictions on the Disclosure of Information....................................17 2.13 Oath/Affirmation of Office and Secrecy ...............................................17 2.14 Current Provisions Relating to Access to Information .....................18 (a) The Public Archives & Documentation Service Act ..............................18 (b) The Statistics Act 2006..............................................................................18 (c) Failure to Give Information........................................................................18 (c) Destruction of Documents..........................................................................18 (d) Export of Documents ..................................................................................19 3. THE FREEDOM OF INFORMATION POLICY ...............................................20 3.1 Introduction ...................................................................................................20 3.2 Right of Access ..............................................................................................20 3.3 Manner of Access..........................................................................................21 3.4 Accountability of Public Officers ..........................................................21 3.5 Management of Information ......................................................................22 3.6 Handling Applications .................................................................................22 3.7 Transfer of requests .....................................................................................23 3.8 Third Party Notifications.............................................................................23 3.9 Edited Information .......................................................................................23 3.10 Application to Private Organizations.....................................................23 3.11 Reuse...
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