Explain the Need for Keeping Records and Describe the Types of Records You Would Maintain

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Theory assignment, task 6

Explain the need for keeping records and describe the types of records you would maintain

Good record keeping is an important part of a professional’s task. Records should display clear, straight forward language, be concise, and accurate. They should clearly distinguish between facts, opinion, judgements and assumption Records are a very important reflective tool for both teachers and learners; it allows you to record the learners’ journey from start to finish.

Every learner has an individual learning plan this record allows the tutor to be prepared and organised - in how the lesson is managed. Individual Learning Plan or ILP is a user (student) specific program or strategy of education or learning that takes into consideration the student's strengths and weaknesses. It allows you to be on top of your game, identifying where the learners are academically and helps you as a tutor to identify and prepare for the learners who need support. For example each learner is assessed the assessment document identifies the level of the learner’s functional skills. Another record we keep in the learners file is a Risk assessment is a step in a risk management procedure. Risk assessment is the determination of quantitative or qualitative value of risk related to a concrete situation. If a risk is identified the level of support if any is gauged in readiness for the learner.    

Action Plan is another record which we use; It is a living document of SMART objectives which is marked off and evidenced and record in their file as they achieve. This type of record will indicate whether the learner has learnt what is being taught; something to show that education is taking place and that the learners are making good progress. Action Plans may be reviewed as learners requirements change. Periodic evaluation when delivering any training will form a record on how the learner is progressing and whether the objectives are being met; in addition...
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