Accurate, factual, up to date Record keeping is a very important part of a teacher’s role. They need to keep effective assessment records for every student. It allows both teacher and the student to reassess the teaching-learning relationship. This identity’s which students need more help, guidance and support and helps them understand what they need to do next to improve their work. This enables the teacher to base their lesson plans on a detailed knowledge of each pupil. Records tell us what has been taught and when. It helps underpin the courses structure by telling us the complete history and progress of both student and the course. Only then can we give the learner accurate and reliable feedback
The different types of records maintained are:
1. Admission registers: This register has details about the student’s entry and exit, details of education. It helps trace entry and exit of any student admitted in the school. It also provides personal and family background of a student. 2. Attendance registers: This register records the presence or absence of a student on a daily basis. It helps identify student’s interest and problems and takes administrative decisions; also helps identify sick students, absentees and regular students. 3. Personal files: It provides complete information on the student like address, date of birth, next of kin information, previous qualifications and experiences, support needed, and all other personal details. It helps locate student’s relatives in times of emergency and provides details of any medication that the student is under. 4. Disciplinary records: This ensures that proper procedure is followed in recording and reduces misuse of disciplinary procedures. 5. Assessment registers: This gives information on the student’s academic development. It also reflects continuous assessment, performance in extracurricular activities. It also provides feedback for both teacher and student. It helps identify special needs. 6. Record of achievement: This records the student’s academic performance on a weekly, monthly or on term basis. It helps to monitor students’ academic progress. 7. Action Plans: It gives information on what a teacher plans to teach over a period of time. There are 2 action plans: * Subject action plan
* Tutorial action plan
It also advices students of the pattern in which the subject will be covered. 8. Record of Work: These record pictures how the teacher has planned to complete each subject based on the number of lessons. It helps the authorities to know what is being taught in school, and shows how and when work is done. 9. Assignment registers: These records help the teacher keep track of the students’ involvement in the subject. It also helps teacher have an overview of the students understanding and involvement in the subject. It also helps bring out other talents hidden within a student. Record Keeping
Think about the records you have to keep; it may help to list them under subject/teaching records; organisation records and regulatory/awarding body records. Your list may include some of the following records (all courses and organisations’ requirements will be different so don’t worry if you only keep a couple of these) – course application form;
skills check results;
Individual Learning Plan;
Learning Support referral;
learning styles checks;
copies of examination results
pre-course written task
report from initial interview
learner profile etc.
After you have completed a list for each stage of the teaching cycle you need to think why these records are kept – the task asks you to justify the need for keeping records so by asking yourself why do I keep these records and what would happen if I didn’t, you will be starting to justify the need.