Enrollment System

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CHAPTER I
THE PROBLEM AND ITS BACKGROUND

INTRODUCTION

The discovery of the computer was the great function of modernity for different to make work easier, more capable, and more adaptable for the humanity. It has brought a new level of knowledge that became the new standard in the industry. It made the school more efficient for students and provided path to communicate to entire earth. Nowadays, computer base system is commonly used by every company and institution and one of this is computerized enrollment system. Computerized Enrollment System is the must have system in a school. It is a convenient way of storing and retrieving way of storing and retrieving information of a student that provides more easy way in enrolling. Caduang Tete National High School is now distinguished on its 41st year sharing wisdom on every student individual since it was founded at 1969 Master Sergent Nicomedes Sunga. Is strategically located at Caduang Tete Macabebe, Pampanga. Their Vision and Mission is to develop Computerized Enrollment System. This proposed system would help the high school department of Caduang Tete National High School in simplifying its enrollment procedures and record keeping management system. Caduang Tete National High School is still using a manual process of enrollment for its high school department. Selected faculty members and staff are assigned in the admission. New students will take an entrance exam for determined that the student have a knowledge to allowed the student to enrolled. When the student passed in entrance exam, the next day he/she will ready for enrollment. New student will present the requirements to the assigned teacher such as NSO birth certificate, baptismal, good moral and the report card for verification of grades. Old students are exempted to take the entrance exam; he/she will just present his/her report card to the assigned teacher for verification. Transferees, on the other both side, must present the necessary requirements such as the honorable dismissal, certificate of good moral and his/her report card. After settling all the requirements, the students will be given an enrollment form by the assigned teacher. They use a color coding per year level in their enrollment form. 1st year is green, 2nd year is yellow, 3rd is blue and 4th year is red. Once the form has been filled up, the students will proceed to the second assigned teacher for the approval. Certain discounts are given to selected students. Incoming first year students who were valedictorians from their previous school are accorded full scholarship and salutations are given half scholarship. Students who made full payment there are no certain discount because the school is public. Then the students will proceed to the cashier to pay the computed amount. Receipts are given as proof of payment. Sectioning of students will be done in a manual way. In S.Y. 2009-2010 the students enrolled are 1,576, while in school year 2010-1011 the students enrolled are 1,463, in this S.Y. 2010-2011 the number of student enrolled in Caduang Tete National High School was decreased. Caduang Tete National High School is one of the public schools where thousands of students are enrolled. In most cases. They used manual method in their enrollment system. As a result they encountered unexpected problem like confuse, slow enrollment transactions, uneasy task of sorting, filing and retrieving files lack of security, miscalculation of fee and the laborious work in manual report making and in the issuance of official receipts. We decided to recommend a computer base enrollment system that enables the faculty and administration of the school to gain a good service for every student. This proposal serves as an attempt to provide the high school department of Caduang Tete National High School a higher quality of service by making the department’s enrollment system more accessible, faster and well-organized. A computerized and...
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