Enrollment System

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CHAPTER IV

PRESENTATION, ANALYSIS, AND INTERPRETATION OF DATA

In this chapter, the researchers analyzed the data gathered and presented them through the use of tables to have a visible representation of the gathered facts to prove the effectiveness of the developed system.

An interview was conducted to the Sabat Dental Clinic dentist and employees with an actual count of three individuals. Knowing the present condition on how the clinic gathers and record data, the benefactor can get a background on how the said system act upon completing a task after a treatment has been implemented.

Existing operation of Sabat Dental Clinic

The Existing operation of Sabat Dental Clinic in recording data is in a manual process, wherein, the client/locale collects information of the patient and writes them down manually in a dental card. After which, the dentist of the locale makes a treatment plan which she records them too manually. Every day, patients make an appointment to the clinic for a check-up or a dental procedure to be done and sometimes it takes time for the secretary of the locale to search the file cabinet for the record of a certain patient.

Design and Development of the Dental Record System

Discover. The researchers identified the drawbacks of the manual process of recording data and searching for files in this phase. They came up with an idea to design and develop a system that would make it easy for the inputs of the information, appointment, treatment plan and visual representation of the changes that has been made to the patient’s teeth. All these inputs are processed by the proposed system. The products of this system are appointment confirmation, assessment form and personal record of the patient with visual representation of the teeth

Design. The requirements, layout, design and technical foundation of the system were planned in this phase. The researcher made use of different diagrams to illustrate the flow of data in the system and interface in this phase. Context diagram was used to put together the graphical representation of the data. Level 0 Diagram is also utilized to a more detailed overview of data flow.

Logical. The logical design of the system focused on the construction of Data Flow Diagram (DFD’s), that is, Context Diagram and Level 0 Diagram.

DFD’s are graphical representation of data processes throughout an organization. Context Diagram is the highest level in the data. A rectangle with a rounded corners use to show occurrences of transforming process. The arrow represents the movement of data from one point to another, with head of the arrow pointing the data’s destination.

Figure 2.0 shows the Context Diagram of the Existing System.

[pic]

Figure 2.0
Context Diagram of the Existing System

Figure 3.0 shows the Context Diagram of the Proposed System.

[pic]

Figure 3.0
Context Diagram of the Existing System
Figure 4.0 shows the Level 0 Diagram of the Proposed System.

[pic]Figure 4.0
Diagram 0 of the Proposed System
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0

Existing
Dental
Record
System

Patient’s Information
Appointment

Secretary

Diagnosis and Assessment

Patient’s Record
Appointment Confirmation

Patient

Patient’s Information and Dental Complain

Dental Complaint

Personal Record and Prices of Dental Procedures

Dentist

0

Propose
Dental
Record
System

Patient Information

Patient

Personal Information
Appointment

Appointment
Approval

Update Appointment

Secretary

Diagnosis and Assessment

Patient Record
Appointment Confirmation
Treatment Plan and Assessment Form

Dentist

Patient

Receive
Personal
Information
and Appointment
Request

1.0

2.0

Schedule
of
Appointment

D1

Data Files

3.0

Update
Database

4.0

Inform...
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