TO: All members of staff
FROM: J Bloggs
DATE: 2 October 2008
ANNUAL STOCKTAKING: 17–18 OCTOBER 2008
As discussed at the staff meeting held on 23 September 2008, all members are invited to participate in the annual stocktaking exercise on the weekend of 17–18 October 2008. To complete this task with as little disruption to normal business as possible, staff members may work on either Saturday, 17 October or Sunday, 18 October, from 08:00 to 18:00. In keeping with company policy and legislation, relevant overtime rates will apply. If you would like to participate, please indicate on the list in my office whether you will work on the Saturday or Sunday. Please do this before 15 October. A light lunch will be served, with tea and coffee.
Thank you for your cooperation and hard work.
BUSINESS LETTER EXAMPLE
128 Independence Avenue
10 April 2003
J van Wyk
Dear Mr Van Wyk
SERVICE/REPAIR AND DELIVERY OF FAX MACHINES
Our company has been utilising your fax machines for a number of years and, until recently, has been satisfied with the service provided. We have concerns regarding the servicing of machines purchased towards the end of 2004, and about a delay in delivery of fax machines ordered in January. Please would you look into these matters, as we have not had a satisfactory response to our telephonic enquiries. On 11 February 2004 I placed an order for four new Samsung Sputnik XE fax machines which were to be delivered within 7 working days. We received the invoice (No. ZE64532) on 14 February, but are still awaiting delivery of the machines. On 20 February I telephoned your Client Services department regarding the delay. Ms Maminza assured me that the matter would receive urgent attention. I have received no further communication from Client Services. I would also like to express my concern about difficulties we have experienced regarding service and repair. On 28 February and 12 March your technicians repaired two of the Samsung machines purchased in December 2004. In each case, the technical problems recurred within days of the repairs. You will appreciate that these difficulties impact on our efficiency. We would like to have all the machines fully functional by 20 April. Should this not prove to be the case, I will have no alternative but to cancel the order for the new machines, and will have to return the two machines purchased earlier for replacement or repair in terms of the guarantee. I enclose a copy of the invoice for the four new machines and of the receipt for the two machines purchased in December 2004. Yours sincerely
Director: Purchasing Department
[A covering letter for your CV is also an important document. It creates an impression about you. Devote some time to writing this letter because it influences the employer’s decision on whether or not to invite you for an interview. The body of the letter should be very brief, introducing and summarising information given in the CV but it should not be a duplicate of the CV. Include the following information: 1st paragraph – state why you are writing the letter, mention the position you are applying for and state where and when you saw the advertisement. 2nd paragraph – mention your expertise. This must include your qualifications and your experience relating to the job you are applying for. 3rd paragraph – thank the employer for considering you for an interview and provide contact details so that the employer can reach you.]
NOTICE, AGENDA AND MINUTES OF A MEETING EXAMPLE
DEPARTMENT OF ENGLISH
NOTICE OF MEETING
TO: ALL LECTURERS OF ENN1504
A staff meeting for all lecturers involved in the subject Practising Workplace English 1504 will take place in Seminar Room 223, Theo van Wijk Building, on Monday 13...