Electronic Filing System

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CHAPTER 1
Profile of the Study

Introduction
A document is a bounded physical representation of body of information designed with the capacity to communicate. A document may manifest symbolic, diagrammatic or sensory-representation information. To document is to produce a document artifact by collecting and representing information. In prototypical usage, a document is understood as a paper artifact, containing information in the form of the marks. (De Guzman et al 2009)

According to Lee (2009), an electronic filing system is a system of organizing files that utilizes hard drive space or network space. The system may either be computer software, an Internet-based program, or a simple file and folder system on the desktop of a computer. Electronic filing systems are used on multiple devices, ranging from our cell phones to our video game consoles to our digital video recorders.

In releasing the result of entrance examination, the student will be the one to come to the office to come to school after a few days to know the result. It will be another burden to the student to go back to school, just to know if he/she met the examination cut off.

Electronic Filing System (eFSys) of VMUF Guidance and Testing Center (GTC). The purpose of this is to record the complaints of the students. This will keep track the past of a certain students by using this program. Students can find any information and activities in school anytime with the use of this online proposed system. Hence, the user will not exert more time and effort in preparing and processing documents.

The purpose of the proposed system is to minimize the paper works and hassle in sorting files. It promotes the efficiency, reliability and effectiveness of work. It also maximizes the productivity of the office in storing, updating, and retrieving the files of the students. And it makes the release of examinees list who meet the examination cut off to be easier especially to those who came from far places.

Conceptual Framework of the Study
The Electronic Filing System (eFSys) of VMUF Guidance and Testing Center supports the students as well as the instructors of the University in realizing its commitment for guiding the students by providing efficient and quality service in terms of safekeeping of student records, guiding some students who are having a problem like personal and academic problems that their instructors cannot handle.

The inputs of the system are Student Profile, Student complaints, Result of Entrance Examination, and Job opportunities.
The proposed system generally provided accessibility of Electronic Filing System (eFSys). The information and interest of users will be the main factor concerning using the application.
The output of the system will provide faster access and more accurate information of the students.

Statement of the Problem
The study aims to develop and implement an Electronic Filing System of VMUF Guidance and Testing Center. Specifically, the study will answer the following questions: 1. What is the existing system implemented in the Guidance and Testing Center of VMUF?

2. What are the problems encountered in the existing system?
3. What are the features of the proposed Electronic Filing System of VMUF Guidance and Testing Center?
4. What are the security measures needed in the implementation of the proposed Electronic Filing System of VMUF Guidance and Testing Center? 5. What are the benefits of the proposed Electronic Filing System of VMUF Guidance and Testing Center?

Objectives of the Study
The main objective is to develop and implement an Electronic Filing System of VMUF Guidance and Testing Center. 1. To identify the existing system implemented in the Guidance and Testing Center of VMUF.

2. To list down the problems encountered in existing system.
3. To enumerate the features of the proposed Electronic Filing System of VMUF Guidance and Testing Center. 4. To determine the...
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