Through the use of modern technology, businesses have an easier way of collaboration. However, with this easier method of collaboration, this means the potential of being a busier business professional. Within a business management system, there is the constant need of needing to have effective time management within the organization. A key priority to effective time management is to identify and correct time wasters.
One type of time wasters is an external environment. External time wasters are interactions that occur between two business professionals. The interactions can be between anyone outside and inside the organization, regardless of who it is within the organization (co-workers, managers, business partners, etc.). A very common means of communication is the telephone. While telephones can be necessary for communicating, they can lead to distraction of issues that are not part of the core task or completely unnecessary (Cooper, 2000.)A key function of time management, regardless of the communication method is to make sure it affectively addresses the task of getting things done. In the case of inbound phone calls, it is imperative to thing and prioritizes as one speaks. When dealing with complex and time-consuming answers, the receiver of the inbound call should tell the caller about how the answer is complex. It is then important to determine from the caller when the receiver should call he or she back to discuss more of the complex answer. In addition it is imperative to paraphrase and summarize the key points while being on the phone. This serves two functions. One of them is that it keeps someone who either chats or strays away from important points of business communications. The second is that it focuses on establishing the key agenda for a business meeting.
Another example of a common external environment distraction is email. For the...