So, for a communication to be effective or successful, principles of communication are quite important. In business communication, it is really important to express yourself as efficiently as possible. In order to communicate efficiently, we need to take a look at the factors which are important for effective communication. In this, more specifically, I will go through the factors that are essential for business communication.
FACTORS THAT ARE CRUCIAL FOR EFFECTIVE BUSINESS COMMUNICATION
Factors in Effective Communication
1. The right atmosphere with no noise or visual distractions.
2. Agreement on interpretation of words.
3. Awareness of each other’s attitudes.
4. Awareness of each other's fields of experience.
5. Awareness that people's perceptions are different.
6. Awareness of cultural differences.
7. Ability to distinguish between facts and opinions.
8. Getting or giving feedback or response.
9. Making no false assumptions about what the other party knows.
10.Awareness of body language.
We think the important factors are: * Appropriate spoken language * Appropriate body language * Good feedback especially on the telephone * Good note taking skills * Clear and grammatical e-mails
Barriers often created by the Sender
1. Failure to see communication as a 2-way process.
2. Failure to think out the message clearly before communicating it.
3. Using bad grammar and sentence structure.
4. Speaking in terms unfamiliar to the receiver.
5. Giving information too fast or in too large amounts.
6. Including side issues and other irrelevant material.
7. Mistiming when the message should be given.
8. Limitation of communication to things that will not offend.
9. Fear of displaying limited knowledge.
10. Attack of nerves or lack of confidence in self.
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