Dpm 2009 Presentation

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CHAPTER 9 OF DPM -2009

PROCUREMENT OF GOODS AND SERVICES FROM FOREIGN COUNTRIES

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“Goods and Services” whereas DPM -06 was only for Revenue procurement of stores Provision of this Chapter are also applicable for certain Capital items following Revenue route as notified by Finance(Bud) in 2007/08. (Ref: Para 1.2.2 of DPM-2009) 2

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First Stage
Indent –Detailed information(Para 9.2.1 of DPM 2009). Document need to be furnished along with the indent (Para 9.2.2. of DPM 2009). Proposal should figure in APP and Actual availability of fund is not a pre-requisite condition(Para 5.2.5. of DPM 2009).

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Vendor selection/procedure for registration
Para 9.3.1- Existing procedure would be followed till formulation of common guidelines(New feature). Consultation/help of Indian Embassy abroad. Vendors registered with other services /DRDO/DPSU/DGS&D for similar items could be considered. Prospective vendors are to be indicated in indent for perusal of CFA/IFA. 4

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MODE OF TENDERING
1. GTE/ATE/OTE. 2. LTE. 3. STE without PAC-more flexibility(Para 9.5.4). 4. PAC- more flexibility – linked with Delegation of Financial Power - New feature. 5. PAC format-Para 4.5.4 and provision contained in Chapter 4 would be followed. 5

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SINGLE BID SYSTEM /TWO BID SYSTEM
•Technical bid/Financial bid. •TEC-Acceptance of Report by CFA(exception RM & Defence Secretary). •IFA can also be associated as and when required basis in examination of the TEC report subject to approval of CFA(New feature). Provision contained in Chapter 4 would be followed

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PROCESSING OF PROPOSAL FOR CFA APPROVAL(PARA 9.6)
Provision contained in Chapter 5 would be followed. SoC/draft NIT/draft RFP/estimated cost/basis of estimation etc for IFA’s concurrence/CFA’s approval. Objective – Save the time/Minimize the Delay. 7

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RFP – REQUEST FOR PROPOSAL
Most Important document- Appendix ‘C’ of DPM 09. True & composite reflection of indent and SCOC. Requires special attention-Para 9.7.1 to para 9.7.29. Para 9.7.1 – RFP format-Appendix ‘C’. Para 9.7.2. – New para-Details of goods and services. Para 9.7.3. –Deadline for submission of quote(normal 6 to 12 weeks) - reduced to 4 weeks in urgent cases(new feature). Para 9.7.4. –Validity of offer- Realistic - 90-180 days(normal).

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• Para 9.7.5.- New Para –Technical Specification • Para 9.7.6.-New Para –Inspection ClauseJRI PDI, if any • Para 9.7.7 - New Para – Special conditions like product support or any special payment terms. • Para 9.7.8- New para - Quality assurance Quality standard in terms of testing norms and methodology. • Para 9.7.9.-New Para- Wherever OEM do not exist, minor aggregates & spares can be sourced from Regd. vendors/stockists subject to quality certification. 9

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•P a r a 9 . 7 . 1 0 -Mode and term of delivery/transportation. CIF, CIP, FOB, may be indicated in RFP in clear terms. •Para 9.7.11 – Delivery schedule-should not be open ended. Staggered delivery, if needed. •Delivery - from the date of signing of contract. •Date/delivery of goods- Bill of lading – freight forwarders...
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