a. The first thing to do is read the risk assessment folders for the student/students involved in the activity. It is necessary to ensure the activity is safe and appropriate for all the students and staff involved. For example if one of the students was not safe to be near water it would not be safe to include that student on a trip that involved being on or in water of any description, like a trip to the beach. It would also be necessary to check details such as if one of the students is likely to target or bully a particular peer. This information can be included in his risk assessment if he regularly attacks a particular peer group but it is also necessary to check the bullying board to see if there are any bullying/victim risks within the group. Is the vehicle you are planning to take on the trip appropriate? Some students are a risk whilst within the vehicle so a van must be taken to ensure there is a safe distance between the driver and the risk.
The activity that the staff and students within your group are going to get involved in must also be risk assessed. In most cases this risk assessment may have already been carried out. There is a generic risk assessment folder in the staff room which covers most activities that the students regularly take part in. This can be used as a starting point and guide in assessing the immediate risks of the activity but cannot be taken for granted as the risks mentioned within the folder are not the only risks involved. A continuous risk assessment must be carried out throughout the relevant activity and on the journeys to and from the activity.
Fill in the trip planner. This gives the people that remain on site important information. •Names of all the students on the trip.
•Names of all the staff supervising the trip.
•Contact phone numbers so that trip leader and staff members can be contacted in emergency. •Nature of the risks the students can portray.
•Times that medication is due.
•Details of the vehicle taken.
•Prompting to read the risk assessment folder in order to get the relevant risk assessment numbers in relation to the folder. •Time the trip can be expected to return.
Medical/Medication. This has to be thought about not just for our students who are medicated but must also be considered for all issues during the trip out. For example if there is a need to take a student to hospital or for medical attention during the trip then one of the first questions asked by the medical staff is “what if any medication is the student taking?”. First aid kits should also be in all vehicles just in case there is an incident.
e. Dynamic risk assessment.
Dynamic risk assessment is a continuous process of identifying risk, assessing, and coming up with a way to reduce or eliminate such risk. It operates at a systematic, strategic and dynamic level and involves the concept of a safe person in an ever changing environment.
2. Explain how health and safety in your work is monitored and maintained and how the other members of your team are made aware of risks and hazards and encouraged to work safely?
We maintain/keep safety in our school by running and monitoring an effective H&S policy. More details of this can be found on the Priory intranet and in the staff room. This also encompasses our Anti-bullying and child protection policy. We have a H&S team who regularly meet to discuss health and safety. But it is not solely their responsibility, as can be seen from the flow diagram below it is the responsibility of all staff to carry out risk assessments both on site and off site. If there are any causes for concern from any staff member at any level then the line manager should be informed immediately. It is then the responsibility of the line manager to deal with...