Contingency Plan

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HONG KONG BAPTIST UNIVERSITY
CONTINGENCY PLAN
 
 
 
 
 
 
 
 
Team Member
陈韵筱  12427470
黄汝兮  12404594
罗诗韵  12414670
罗雨婷  12405426
邵滟婷  12414654
 
 
 
 
Content
 
 
1. Introduction……………………………………………………………….…3 2. Objectives of the plan………………………………………………………..3 3. Stakeholders of Hong Kong Baptist University……………………………..4 4. List of potential risks………………………………………………………...4 5. Fabricating academic credentials of teaching staffs………… ………………..5 5.1 Situation identification………………………………………….……..…..5 5.2 Responsibilities of Crisis Management Team………………………….…....6 5.3 Action to be taken……………………………………………………......10 5.3.1 Principles of action during the crisis……………………………………..10 5.3.2 Specific instructions to the relevant departments………..………………..11 5.3.2.2 Emergency arrangements within 24 hours……………………….….11 5.3.2.3 Arrangements in the following weeks…...……………………….....12 5.3.2.4 Arrangements after the third-party investigation………………....…..13 5.4 Communication channels…………...…………………………………….16 6. Training……………………………………………………………………..19 7. Rehearsals……………………………………………………………….….19 Appendix…………………………………………………………………...…20 1. INTRODUCTION

This contingency plan is prepared to eliminate or reduce damages from crises that influenced Hong Kong Baptist University (HKBU) or incidents that trigger potential damage against the university in respect of reputation, image or financial stability. HKBU was established in 1956 and has been fully funded by government since 1983. The university currently has 8266 enrolled students and 1749 academic staffs. Ongoing research activities by each faculty are up to 911 projects. This amount is significant to impact the authorities, public and media when major incidents or scandals occur. The consequences of any academic or natural incidents are required to be dealt with immediately according to the circumstances.  

This plan includes a list of potential incidents that may possibly develop into crises in case the management disregards them. These Incidents are divided into three categories: natural, human-induced and combined, base on the nature of education institution. We concentrate specifically on the circumstances of fabricating the academic credentials of teaching staffs.  

 
2. OBJECTIVES OF THE PLAN
The purpose of this plan is to establish proper guidelines for relevant departments in order to communicate the facts that may lead to potential crises. We intend to prompt an honest and positive image of HKBU that may affect the accuracy and wholeness of the information we announce. Yet we insist that over reaction is better than no reaction. An opportunity for the public and media’s to spread a second-guessing and unreliable report that will result in detriment of the university. This plan is to protect and even promote the entire interest of HKBU on the basis of being transparent and effective.  

 
3. STAKEHOLDERS OF HKBU
Under any circumstances that may damage the interest of HKBU, we should identify the stakeholders and arrange proper responses to them.  
Internally, we have the officers of HKBU, nominated as members of Crisis Management Team (CMT). They represent the interest of HKBU and devote themselves to protect the image and profit of the university. Academic staffs should be informed timely when CMT decides to trigger the contingency plan.  

Externally, the Education Bureau of the HKSAR Government, students and parents are the investors and consumers of HKBU, who should be informed accordingly in terms of the circumstances.  
 
4. LIST OF POTENTIAL RISKS
The three categories of risks will be identified and classified as: natural, human-induced and combined, based on the nature of education institution. Natural:
Disasters:
Fire, blizzards, wind storms, tornadoes, hurricanes, floods, lightning strikes and earthquakes...  
Technological:
Equipment failure: for example; drainage system, digital system…  
Human-induced:...
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