Computerized Library System

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Chapter I Project Overview

Nowadays, in a highly technological society, human productivity is made more efficient through the development of electronic gadgets. Now, with the advent of such modernization in education, one way to globalize the process of research is to realize that technology is advancing at an incredibly fast pace. Computers are not confined to being used for entertainment but its role in education is also vast. Library is derived from the old French term “librairie” which means “a collection of books.” Reading materials in school are stored in libraries. Library is a place in which books and related materials are kept for use but not for sale. It is also organized for use and maintained by a public body, an institution or a private individual. In addition, it is a place in which we get information in any format and from many sources. The librarian has to keep the room neat so that it is conducive for learning. The librarian is also the person who is liable for monitoring all the books that are borrowed and returned by the borrowers.

Project Background

The Philippine Institute of Quezon City is a private school located in Banawe, Quezon City. They have a library, which according to their head librarian, Mrs.Dorie Domingo, is composed of 3,000 Circulation, Reference, Chinese Books and other reading materials being used by their more or less 700 students. The Head Librarian stated that they are currently using the Dewy Decimal Library System. The library users and the librarian still use card catalogues in searching for reading materials. The Philippine Institute of Quezon City traces its humble beginnings through the vision and foresight of Mr. Alfredo Matti, then current chairman of Filipino-Chinese Chamber of Commerce and Industry of Quezon City (FCCCQC). With a meagre sum of ten thousand pesos, the FCCCQC purchased a permit from the Chinese Institute and with permission from the Ministry of Education, changed the name to the Philippine Chinese Institute of Quezon City and started operations in February 1964. The librarian experiences difficulties in referencing and monitoring the status of the borrowed/returned books because of the manual method. This has resulted in difficulties in processing and monitoring of all the transactions such as borrowing, returning and computing penalties of the books. With regards to the borrowing transaction, according to Mrs. Domingo, the students/ borrowers used to surrender their borrowers library card to the Librarian. The Librarian gets the library card that is inserted at the back of the book that will be borrowed and log the name of the borrower, date to be returned. Then, the Librarian gives the book to the borrower. Each borrower is allowed to borrow a maximum of 3 books per day. When it comes to the returning of reading materials, the borrowers give the book/s to the Librarian and the Librarian will then check the library card and verify if it didn’t exceed the due date by checking the borrowed date of the book from the library card and sign for the clearance of the book. Then, the borrower’s library card will be given back to the borrower. However, using the Manual Library System was difficult because the transaction requires a lot of time and effort to do all the necessary things like monitoring, updating, adding of books and also transactions such as borrowing, returning and computing for penalties. Because of these, a lot of problems like data redundancy, inaccurate information and loss of data. Nowadays when book and the likes are very expensive, preservation of it is a must. The system itself will definitely lessen or can even assure a one hundred percent no books will be lost. The system will have a barcode to track the books. It will help the librarian to monitor the books in the library. It will have OPAC for students/borrower to search.

The proponents decided to establish a Computerized Library System...
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