Computerized Church Registry

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  • Topic: Windows Registry, Genealogy, Congenital disorder
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  • Published : March 4, 2013
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Chapter I
INTRODUCTION
Project Context
The church holds a dominating place in Philippine society. The state recognizes it as a potent instrument in strengthening one’s faith in God; in shaping the good and morally accepted values of people; and in building an orderly and peaceful community. This recognition is manifested not only in people’s reliance upon it for seeking spiritual guidance but also in the acceptability of documents like baptismal certificates, marriage contracts and other documents issued by the church as authentic evidence in legal-related matters and other good purposes. The Roman Catholic Church, a religion introduced in the country by the Spaniards has the most number of followers. The Saint Joseph the Worker Parish alone which is located in Diffun, Quirino has approximately 16,400 followers. Members of this church have to go through the usual rites as a manifestation and affirmation of their acceptance of the church’s doctrines like baptism and confirmation, covenants with their fellow Christians in marriage ceremonies, blessing of the dead and other activities, all of which require documentation written manually in the canonical books managed by church officials and or designated office staff. Parishes located in developing communities have limited office staff to assist church officials in managing canonical records. This staff also assists church officials in missionary work inaddition to their office functions. Considering the number of followers who request for said rites and those seek for issuance and re-issuance of certificates for varied purposes, church officials need to device a system of good records management to respond promptly to the needs of its clients.

Conceptual Paradigm
The Saint Joseph the Worker Parish, being the only Catholic Church in Diffun needs innovation, improvement and development in order to satisfy the problem in terms of parochial registry record management. It should have a Computerized Parochial Registry System of Saint Joseph the Worker Parish, Diffun, Quirino to solve its existing problem in accessing, and retrieving records. The proposed system is a stand-alone computer based system that may help the institution to lessen, if not totally eliminate, its existing problems regarding the parochial registry record management. Paper works will be lessened and registry records will be easily handled. It also ensures reliable and effective flow of managing registry records. The system will speed up the process of inputting the records. With the help of the system, the secretary will have less difficulty in finding the various records. Figure 1 shows the project paradigm which is illustrated in these boxes namely: Input, Process and Output. The input box specifies the data to be inputted unto the system such as details about baptismal, confirmation, marriage and death blessing records. The process box indicate the activities undertaken by the project team such as data gathering and analysis, feasibility study, designing and developing the system, and dry- run testing of the proposed system. The output box enumerates the end result of the project. It includes certifications for baptismal, confirmation, marriage and death master list and statistical reports. The feedback box indicates that the team solicitedcomments which served as their basis in modifying the various components of the system.

Figure 1. Conceptual Paradigm of the Proposed System

INPUT

PROCESS

Pilot Testing

Survey and Analysis
* Analysis of the existing system
* Problem identification

Feasibility study
of the proposed system

Design development
anddry-run testing
of proposed system

OUTPUT
Applicant’s Master lists
* Baptism
* Confirmation
* Marriage
* Death Blessing

Certification
* Baptism
* Confirmation
* Marriage

Canonical Records
* Baptisms
* Confirmations
* Marriages
* Burials

Statistical
* Baptism
*...
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