Computer Project Analysis

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Computerisation of Cars 4 U Ltd-Definition, Investigation and Analysis

1.0 Definition, Investigation and Analysis
1.1 Definition- Nature of the problem

1.1.1 Description of the organisation Cars 4 U Ltd is a car rental company situated in the city of Port Louis. The company rents cars to Mauritians as well as tourists visiting our island. Four years ago …………………. With the rapid expansion of the business, ……………….. The company employs in all 20 employees. Workers involved at the top level of the system:   Mr. Lam Chong who is the managing director and he supervises every transaction

of the company. Miss Amy who is the receptionist and also deals with the clients.

The manager of the company, Mr. Lam Chong thinks that the present situation of the company will affect its reputation via a subsequent decrease in its number of present and potential customers. Therefore, he has decided to look for an alternative system allowing the efficient running of his company. For this, an investigation of the current system is necessary.

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Computerisation of Cars 4 U Ltd-Definition, Investigation and Analysis 1.1.2 Description of how the system functions and methods currently used The system uses a client and a car book to keep details about clients and cars respectively. The CLIENT Book keeps information such as name, surname, client id number, ……. The CAR Book has information on all cars owned by the company. Information such as colour, model, …………..

Operations performed in the CLIENT Book are:     Addition of a new client Deletion of an existing client Modification of an existing client Looking for information about an existing client

Operations performed in the CAR Book are:        Addition of a new car Deletion of an existing car Modification of an existing car Looking for information about an existing car Reservation of car Rental of car Return of car

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Computerisation of Cars 4 U Ltd-Definition, Investigation and Analysis The reservation process: ………………

The rental process is carried out in the same manner.

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Computerisation of Cars 4 U Ltd-Definition, Investigation and Analysis 1.1.3 Origins of data in current system The following table shows the source of the information stored.

Type of data Client name Client address Client license number Sex Client telephone number Client date of birth Car id Car model Car colour Car capacity Cost price Rental price per day Car status Date of rental Date of reservation Date of return

Comes from Client book Client book Client book Client book Client book Client book Car book Car book Car book Car book Car book Car book Car book Car book Car book Car book

Format Text Text Text Text Number Date Text Text Text Number Number Number Text Date Date Date

Table 1: Origins of data in current system

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Computerisation of Cars 4 U Ltd-Definition, Investigation and Analysis 1.1.4 Data flow in current system Adding a new client:

Figure 1: Adding a new client

Reservation process: ……………………………………………………..

Figure 2: Reserving a car Returning a car: …………………………………………………….. Figure 3: Reserving a car Note: The diagram for the rental process is the same as that for reservation. The car status is changed to ‘rented’ in this transaction.

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Computerisation of Cars 4 U Ltd-Definition, Investigation and Analysis

1.2 Investigation and Analysis
1.2.1 Analysis of current system So far, I have come to the conclusion that:  The time taken by the administrative tasks is enormous; when new customers come to rent vehicles or reserve cars, valuable time is lost due to the manual filling and searching of documents.  ……………………….

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Computerisation of Cars 4 U Ltd-Definition, Investigation and Analysis 1.2.2 Methods of fact-finding 1.2.2.1 Studying existing document

An excerpt page of the Car Book:

Figure 4: Car Book

An excerpt of the Client Book: …………………………………………… Figure 5: Client Book

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Computerisation of Cars 4 U...
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