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O.G.S.: Online Enrollment System

CHAPTER 1

THE PROBLEM AND ITS BACKGROUND

1.1 Introduction

In today’s modern standards, computers are being used everywhere, and ever since its invention, it has rapidly taken up a place in our lives. From fast food joints to big name companies and corporations, it’s a rarity when a computer is not used in some form or manner.

This is also true in the academe, where computers are used widely not only as tools for teachers to educate their students, but also as a resource for students to expand their knowledge and to assist them in accomplishing their schoolwork. Computers are also widely used in systems that can be found in use in the academe, making trivial, menial tasks much more convenient and less resource intensive than it had been before. One such example of such as system is an enrollment system, wherein students can easily enroll for school without the hassle of going back and forth between places in order to accomplish the necessary forms.

In line with this, a number of schools take advantage of this technology in order to provide convenience to not only their students, but also their teachers in the form of online grading systems, wherein the teachers can encode the grades of their students, and the students can view them through the use of the internet. However, not all schools make use of this, and for some, this can be an inconvenience for various reasons.

1.2 Background of the Study

1.2.1 The Existing System & Design

The current system being used in Southville International School and Colleges is a computerized grading system. In the existing system, professors can encode the grades of their students using a computer throughout the various terms in the semester (Namely: Preliminaries, Midterms, and Finals). At the end of the semester, the system then accordingly calculates the final grade of the student of that subject and compiles the grades of all the subjects the student is taking up that semester.

On the side of the student, when the time comes for the releasing of grades, the students go to school and line up accordingly at the registrar’s office in order to retrieve a copy of their grades for the semester.

There are alternative methods available to retrieve the grades, but unlike claiming them in person, it takes time. The other method that the school employs to distribute the grades is via mail, which is usually sent 3 to 6 months from the end of the semester.

1.2.2 Company Background

Southville International School and Colleges (SISC) is the only international school in the Philippines offering a complete array of educational programs officially recognized as an educational institution of international character based on the Republic Act (R.A.) No. 9493.  Propelled by its main thrust of providing the highest quality standards of education to learners, SISC keeps in constant pursuit of excellence in instructional-related matters, research, and community services. SISC delivers excellent grade school, high school, IB and college education and is one of the leaders in the Philippines. 

Among the many reasons why students choose to study in SISC besides its complete educational offerings are its internationally-benchmarked curricula and learner needs-responsive programs that facilitate the students’ adjustment to their new environment. In fact, students from non-English speaking countries in Asia choose to enroll in the International Baccalaureate Program of SISC not just because of the comparatively lower school fees but because it is managed by a team of competent educators who have been trained in various parts of the world to ensure that the culture of each person is kept in SISC’s community of cultural diversity while acquiring excellent academic education.

In preparing all types of learners of various nationalities and cultures for global competitiveness, SISC employs innovative and internationally-benchmarked...
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