Communication Plan

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Manage Your Health, Inc

COMMUNICATION MANAGEMENT PLAN RECREATIONAL AND WELLNESS INTRANET Document No.: Revision No.: Implementation Date: 0 0.0 DD/MM/YYYY Document Owner: Approver: Date Approved: Project Manager Project Sponsor DD/MM/YYYY

PURPOSE
This Communications Management Plan seeks to strategically set the communications dynamics for all stakeholders in the Recreational and Wellness Intranet Portal project. To ensure a consistent and timely dissemination of information, the plan takes a pivotal guidance role for all communications throughout the project lifecycle. It explicitly outlines the nature of the information shared, dissects the roles of communication stakeholders, illuminates on the forms and times of information distribution. Communication matrix, procedures and regulatory guidelines are also stipulated in the plan alongside project team contact information.

REVISION PAGE NUMBER NUMBER

CHANGE EFFECTED

DATE OF ISSUE

0 1.0

All All

First Draft Copy for approval

DD/MM/YYYY DD/MM/YYYY

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PURPOSE
This Communications Management Plan seeks to strategically set the communications dynamics for all stakeholders in the Recreational and Wellness Intranet Portal project. To ensure a consistent and timely dissemination of information, the plan takes a pivotal guidance role for all communications throughout the project lifecycle. It explicitly outlines the nature of the information shared, dissects the roles of communication stakeholders, illuminates on the forms and times of information distribution. Communication matrix, procedures and regulatory guidelines are also stipulated in the plan alongside project team contact information. In essence, the plan ushers global comprehension among project teams pertaining to necessary task that guarantee project success. It defines structure, channels and methodologies of project information collection, processing and distribution. STRATEGIC APPROACH The Project Manager has a mandate to proactively guarantee optimal and effective project communications. The Communications Matrix will conceptually facilitate by furnishing guidance outlining the nature of the information shared, dissects the roles of communication stakeholders, illuminates on the forms and times of information distribution.

COMMUNICATIONS METHODOLOGIES ROLES
Executive Steering Committee Sets the strategic vision and objectives for a given program or project. The team leads efforts to build consensus through the organization to support the project or program’s objectives. Governance Board Formal team of executives from across the organization that ensures projects will meet/are meeting enterprise goals. Project Sponsor Provides clarity of the project vision, and directs the activities of the project team. The project sponsor is the lifeblood of the project endowed with the necessary political and financial power to ensure project launch. The sponsor’s authority and responsibility ranges from signing the project charter, project funding, conflict resolution and success guarantees. Unless requested, as an executive level stakeholder, communications to the Project Sponsor should be presented in a summarized format.

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Performing Organization The organization whose personnel are most directly involved in doing the work of the project. This organization usually provides sponsorship for the project. Project Management Office An organizational body or entity assigned various responsibilities related to the centralized and coordinated management of those programs/projects under its domain. Project Stakeholders Persons or organizations (customers, sponsors, performers, public) that are actively involved in the project or whose interests may be positively or negatively impacted by executing or implementation of the project. Program Manager Person responsible for the centralized, coordinated management of a program (group of related projects) to achieve the program’s strategic...
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