Common Ms Office Errors
Common MS Office Errors
Bryan Scholting
IT 206
10/03/10
Christopher Barret
Microsoft Word:
Microsoft Word is a powerful word processing program that allows you to create professional looking documents with speed and a small effort. Word allows you to create documents for personal and business use and comes loaded with a variety of tools. You can change font size, type, and color. You can format how the lines are spaced, where your paragraphs start, and how your indention works. You can insert objects such as pictures, clip art, tables, charts, headers and footers. You can also change your page layout and even add references, which is useful for students.
Common Problems: 1. Incompatibility – Microsoft is up to version 2010 which is great because they add new features to all of the new versions. The problem is when you use the newer Word programs; they don’t always work in the older ones. Sometimes the older program won’t even open it, and if it does the document may have errors that you don’t have time to fix. To fix this problem you need to save the file so it is compatible with other programs. To do this click the office button, click on Save As, and then under the drop down menu where it says save as type, choose the program you want it to save as (like word 97-2003 etc.). The older programs will now display them properly, and the 2007 or 2010 version will still open them in original state.
2. Cannot open this file name/File cannot be opened – Sometimes you will want to open a document you have already been working on. When you go to open that document you will get an error that says “cannot open file name” or “file cannot be opened.” One problem is that you may be using a different version of Word. The second problem is you didn’t save it in the right format. To fix this you should save your documents in an older format if you plan on using an older version. That way the older version will be able to open it without any problems.
3.
Bryan Scholting
IT 206
10/03/10
Christopher Barret
Microsoft Word:
Microsoft Word is a powerful word processing program that allows you to create professional looking documents with speed and a small effort. Word allows you to create documents for personal and business use and comes loaded with a variety of tools. You can change font size, type, and color. You can format how the lines are spaced, where your paragraphs start, and how your indention works. You can insert objects such as pictures, clip art, tables, charts, headers and footers. You can also change your page layout and even add references, which is useful for students.
Common Problems: 1. Incompatibility – Microsoft is up to version 2010 which is great because they add new features to all of the new versions. The problem is when you use the newer Word programs; they don’t always work in the older ones. Sometimes the older program won’t even open it, and if it does the document may have errors that you don’t have time to fix. To fix this problem you need to save the file so it is compatible with other programs. To do this click the office button, click on Save As, and then under the drop down menu where it says save as type, choose the program you want it to save as (like word 97-2003 etc.). The older programs will now display them properly, and the 2007 or 2010 version will still open them in original state.
2. Cannot open this file name/File cannot be opened – Sometimes you will want to open a document you have already been working on. When you go to open that document you will get an error that says “cannot open file name” or “file cannot be opened.” One problem is that you may be using a different version of Word. The second problem is you didn’t save it in the right format. To fix this you should save your documents in an older format if you plan on using an older version. That way the older version will be able to open it without any problems.
3.