Glenn Alfred S. Thomas
September 27, 2011
Disclaimer “This project is submitted to the Faculty of Information and Communication Studies in partial fulfillment of the requirements for the degree Master in Information Systems at the University of the Philippines – Open University, Los Banos, Laguna. It is the product of my own work except where indicated in the text. The project report or any portion thereof including the source code or any section may be freely copied and distributed provided that the source is acknowledged.”
Acceptance Sheet This project proposal entitled “CLSU Enrolment System” submitted to the Faculty in Information and Communication Studies, University of the Philippines – Open University, Los Banos, Laguna in partial fulfillment of the requirements for the degree Master of Information Systems is hereby accepted.
__________________________ Adviser __________________________ Date
__________________________ Dean __________________________ Date
Abstract Central Luzon State University (CLSU) adopted a computerized enrolment system four years ago. In its initial years of operation, the system was able to perform its expected functions. As semesters passed, however, weaknesses of the system were observed. It is also required to support an increasing number of enrolees and new functionalities are being demanded by users each semester that it is being used. With such pressures, the University administration decided to take action and improve the current enrolment system. This project aims to develop an information system that will improve and address the weaknesses of the current system. An improved enrolment system will enable the University to maximize its ICT resources to be able to conduct faster and more efficient enrolment activities in the future. Better data storage and report generation will be useful for policy and decision making of the University. The proposed system will be developed following the phases of the Systems Development Life Cycle (SDLC). It will be developed and implemented using the open source technologies Linux, Apache, PHP and MySQL. Project assessment will be done through a mock enrolment that will use and compare the system currently being used and the system being proposed. The systems will be evaluated based on ease of use, functionality, reliability and performance.
I. The Problem Domain A. Statement of the Problem In 2007, CLSU has adopted a computerized enrolment system. The system was able to perform the functions it was expected to deliver during its initial years of implementation. However, weaknesses of the system gradually surfaced as it was being used semester after semester. New functionalities are also being required by users which the current system cannot provide. The present University Administration also recognized the lapses of the current enrollment system. In the University’s 2009-2013 Strategic Plan, it specified that the current computerized enrolment system needs to be improved to make future enrolment activities faster and more efficient. This project aims to develop an information system that will address the identified weaknesses and enhance the current computerized enrolment system used in the University. Enhancements will be done by adding additional functionalities and improving existing processes to conform with the users’ demands and the University’s strategic plan. B. Background and Objectives of the Project It has been a continuous goal of the University to make the enrolment process easier and more efficient for both students and employees. In 2007, the University decided to abandon its manual enrolment process by adopting a computerized
enrolment system. For four years the system met the needs of the University and was able to provide basic functionalities. But as semesters passed, the number of enrolees grew and new functionalities are being desired; weaknesses of the current system gradually...