Cashiering System

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CSLRM COMPUTERIZED CASHIERING SYSTEM

A Thesis Proposal

Presented to the Faculty of the
College of Computer Studies
Colegio De San Lorenzo Ruiz De Manila, Inc.

In Partial Fulfillment
Of the Requirement for the Degree
Bachelor of Science in Computer Science

Proponents

Berame, Joseca
Leslie, Salindayao
Siervo, Sheryll
Cardenas, Ma. Cristina

Dr. Rolando Lansigan
Adviser

CHAPTER I
INTRODUCTION
Colegio de San Lorenzo Ruiz de Manila is currently using a manual way of recording, computing and storing the accounts of the students. The basic information of the student which includes the name, address course and year is written in the green form as well as the subjects that the students is going to enroll and the total assessment for the tuition fees. The cashier will copy the name of the student, the course and year and the current school year and the total assessment and the initial payment to the index card. Before the student can take the examinations, the student needs to acquire examination permit from the cashier. To acquire examination permit, the student will have to pay his/her tuition fee every grading period. Paying the tuition fee is a burden both the students and the cashier due to the current manual system. The cashier will have to look the index card where the account of the student is written. Since it written in the index card, it takes lots of take to get the record of a particular student. Once the cashier found the index card, the cashier will write the payment received from the students to update the account. This is done using a calculator. Using manual computation sometimes causes an error. At the end of the day, the cashier will have to make a list and summary of the total collection of tuition fees. This is another difficult task to handle using manual system especially if there as lots of transactions that needs to be summarized. The summary of the collection will be submitted to the admin for verification. If mistakes are found, the cashier will have to repeat the process of summarizing to get the correct result.

With the difficulties of the current manual cashiering of CSLRM, the proponents formulated a solution that will help the cashier in dealing with student payments. The proponents aim to develop a computerized cashiering system that is capable of computing the total tuition fee, recording the payments made by the student and updating the balance of every account. The system provides a database for storing all the records in the computer. Using this kind of system, it will be easy to record students account, search for a particular student and automatically updating the balance once a payment has been made.

CONTEXT OF THE STUDY

Colegio de San Lorenzo Ruiz de Manila (CSLRM). is an educational institution in Catarman, Northern Samar. It was founded on September 28, 1990 by Dr. Rolando R. Carpio and his wife Dr. Gilda F. Carpio. Midwifery is the only course that the institution offered when it was established. With determination, under the administration of Dr. Gilda F. Carpio, she took the pride and courage to offer the Nursing course and Elementary course in 1993 and eventually the Medical Technology course in 1994. Likewise in 1997, three (3) courses were offered, namely: Bachelor in Elementary Education (BEED), Bachelor of Science in Commerce (BSC) and Bachelor of Arts (AB) Major in political Science. Eventually, the name of the School was changed from San Lorenzo Ruiz De Manila (CSLRM) to cater the new courses offered. In 1991 Dr. Rolando R. Carpio and Dr. Gilda F. Carpio constructed a three-story building at the back of their family house in order to accommodate the increasing population of the school. The sprawling garden was converted into a lobby of the school. A new lot was acquired for the new school and elementary department has been housed. In 1994 a new laboratory building was constructed for nursing and medical technology students. Up to the...
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