Case Management System for Rtc of Antipolo

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Case Management System
PROJECT PLAN

Submitted by:

EASYSTEMS
Ma. Shalijah Humangit
Ruby Grace Javier
Kris Albert Lee
Cesar Julian Pato
Roy Sanchez

1st Semester, 2006-2007
Instructor, Wilson Gan

Table of Contents
Section 1.Executive Summary1
Business Case for the Regional Trial Court of Antipolo City, Branch 732 Section 2.The Company Overview7
Section 3.The Project8
3.1Project Summary8
3.3Numeric Project Model9
Section 4.Project Scope13
Section 5.Project Organization20
5.1Organizational Chart20
5.1.1Project Reporting Structure20
5.2Roles and Responsibilities21
5.2.1Skills Matrix23
5.2.2Responsibility Matrix23
Section 6.Work Breakdown Structure28
Section 7.GANTT Chart40
7.1Project Duration40
7.1.1Assumptions40
7.1.2Duration Computation41
7.2GANTT Chart43
Section 8.Project Estimate44
8.1Project Estimate44
8.2Financial Schedule44
8.3 Assumptions47
Section 9. Risk Management48
Section 10. Change Management53
Section 11. Communications Management58
10.1Project Stakeholders58
10.2Communication Activities59
Section 12. Quality Assurance64
12.1Quality Assurance Plan64
Section 13. Project Monitoring and Tracking72
Section 14. Project Closure76
Section 15. Lessons Learnt78

Section 1.Executive Summary

The Regional Trial Court of Antipolo, Branch 73 currently conducts their processes manually and thus, due to the heavy case load it is difficult for them to avoid the backlog of cases that interrupt and hinder the court's efficiency. The presiding judge of Branch 73, Judge Ronaldo Martin, has expressed his vision of a more efficient court where he wishes for better data organization and faster access to case information. The project team is to implement a case management system for the Regional Trial Court of Antipolo, Branch 73. This system shall feature a case diary -- to view, record and update cases, a search engine -- to enable faster look up of cases and case information and a report generator to enable the issuance of reports. This system shall be integrated with a website that features an online court calendar. The project team is also responsible for establishing a network (LAN) for the Court. Included in this project plan is the scope of the project. The project is planned to Kick Off during the last week of October 2006 and last for 3 months until closure by the first week of February 2007. This deliverable identifies the project team and their roles and responsibilities in the project. It also breaks down the different project phases into tasks and subtasks which are outlined in the Work Breakdown Structure that also identifies the deliverables to be per task, its duration and the task owner. The main objective of this deliverable is to discuss in detail the project team's plans for the duration of the project. This includes the management of major possible risks that are a threat to the project's completion and success, like delays in phases, insufficient budget or excessive bugs and errors are surfaced. To combat these risks, the project team has outlined contingency plans to prevent these risks from materializing and preventing the project's success. The project plan also explains how the project team is to manage change requests to be made to the project. Maintaining the quality of each phase is also discussed as part of the project team's quality assurance plans. An explanation of how the project team will be communicating these different aspects (such as plans, updates, information, reports) to each other throughout the duration of the project is further stated. The different ways of project monitoring and tracking, to make sure the project is going as planned, is also discussed. BUSINESS CASE for the Regional Trial Court of Antipolo City, Branch 73

The Business Environment
Most courts in the Philippines are still running using manual processes. There have been plans to implement IT solutions to...
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