Buydstyle Online Ordering System

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1.1 Scope and Limitation
The proposed system for BUYDSTYLE Online Shop is an integration of various key functions existing in any business system, including: sales; registration and ordering; pricing; and inventory operations, in one web-based and automated structure.

Through its web-based interface, consumers are being presented with complete details of the variety of items to choose from and buy: from prices to sizes; and from colors to themes. Due to time constraint, the system has not been able to be designed to produce avatar aides for consumer fittings; instead, images of scaled product sizes are presented.

Online registration of consumers ensures real time documentation of essential data needed about the customers and the seller. This serves as security for the transacting parties by setting up the maximum amount of items per customer and holding of personal data to back up transactions. The cart system is also incorporated in the ordering operation to organize the sales, pricing, and billing processes. The system, however, does not cover the confirmation of orders and delivery notifications as these will be handled through manual sending of emails, a process that is much effective with varying orders from different customers.

Report Generation is limited to the system’s capability to account items still on hand or sold aiding the timely replenishment of stocks. The decision on which and how much of a particular item should be restocked depends on the seller’s discretion and manual actions. Thus, future development of this system may consider concentrating in inventory reorder area.

Unlike Facebook and Multiply, which have already gained popularity and have enticed more potential consumers to visit profile turned online shops, BUYDSTYLE Online Shop system has to rely still on rigid efforts to advertise its products.


2.1 Company Background
BuyDStyle is clothing and accessories business owned by Abigail Sacdalan founded in 2008. Ms. Sacdalan started merely ordering clothes online for herself but not long after she decided ordering more for sale; the business was primarily referenced to Goth style but latterly spawned to other variety styles as her customers’ range expanded in number.

The BuyDStyle products were advertised online, specifically posted in accounts on social networks such as Facebook and Multiply, they are ordered abroad and then shipped in the Philippines to sell.

2.2 System Background
BuyDStyle uses a manual system. In order to get supplies the owner fills up a form given by the supplier and with it the products are shipped to her afterwards, for products’ update the supplier informs her of any new product via email.

When Ms. Sacdalan receives the products she shots a photo of each of them and uploads them to either Facebook or Multiply account for advertisement. When a customer orders she redirects them to a form in BuyDStyle’s Multiply account which the customer will fill out. After submission, the payment and order-release transaction takes place via e-mail updates and text messaging. She keeps records of customers in a notebook and in her inbox; for their contact numbers she keeps the in her cellular phone’s phonebook. As for the inventory, she keeps records of her order in another notebook also and keeps the forms given back by the supplier which she has filled out during the ordering process after submitting it to them.

Customers’ who doesn’t respond to her updates on text messages and e-mails are removed from her records after numerous attempts. Payment methods are made through Globe GCash, bank deposit (BPI), COD (meet-up), Money Transfer (Western Union, LBC Pera Padala). While the order/s release are performed through either meeting-up on a specified location or delivery (JRS Express, AIR21 and LBS Express).

2.3 Statement of the Problem
BuyDStyle’s current system is manual and the owner...
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