January 04, 2011
Part I: Business Writing Steps
Analyzing the problem, defining your purposes, and analyzing the audience.
Brainstorming information, benefits, and objections to include in the document.
Gathering the information you need—from the message you’re answering, a person, a book, or the Web.
Choosing a pattern of organization, making an outline, creating a list, writing headings.
Putting words on paper or on a screen. Writing can be lists, fragmentary notes, stream-of-consciousness writing, incomplete drafts, and ultimately a formal draft.
Evaluating your work and measuring it against your goals and the requirements of the situation and audience. The best evaluation results from re-seeing your draft as if someone else had written it. Will your audience understand it? Is it complete? Convincing? Friendly?
Getting feedback from someone else. Is your pattern of organization appropriate? Does a revision solve an earlier problem? Are there any typos in the final copy?
Adding, deleting, substituting, or rearranging. Revision can be changes in single words or in large sections of a document.
Checking the draft to see that it satisfies the requirements of Standard English. Here you’d correct spelling and mechanical errors and check word choice and format. Unlike revision, which can produce major changes in meaning, editing focuses on the surface of writing.
Proofreading the final copy to see that it’s free from typographical errors (Locker & Kienzler, 2008).
Part II: Portfolio
1711 Shoemaker Drive
Killeen, TX 76543
January 04, 2011
Store Managers, Liaryt Retail Inc.
819 Finster Lane
Killeen, TX. 76543
Dear Store Managers,
Good morning I am Jacky Baker, Companies Public Relation Manager and effective
February 1, 2011 there will be changes in the company’s retail store operations. Changes will
effect all employees and customers.
The current economy has made an impact on businesses around the country, to include Liaryt
Retail Inc. In an effort to save money on store operations, retail stores will operate six days a
week being closed on Sunday. Stores will open one hour later than current operations and
close one hour later.
The will be no layoffs or termination of employees, so to save money on operation expenses,
Full time employees and managers shall work four 10-hour work days a week. Part time
employees depending on the number of hours worked, will condense hours to one, two, or
three day work schedules. Addition no retail stores will close and no new expansion are in
the near future.
The changes in retail store operation are necessary, to manage company resources in an
effective cost efficient manner for the greater good of the company. Please ensure that
employees are well informed and have every opportunity to ask questions. If there are any
question contact me at my office 254-123-0987.
Public Relations Manager, Liaryt retail Inc.
To: Liaryt Retail Inc., Employees
From: Jacky Baker, Public Relations Manager
Date: January 4, 2011
Subject: Changes in Retail Store Operations
Due to the recent change in the economy, effective February 1, 2011 there will be changes in
retail store operations. In an effort to save money on store operations, retail stores will
operate six days a week being closed on Sunday. Stores will open one hour later than current
operations and close one hour later. In an attempt to combat soaring gas prices, full time
employees will work four 10-hour work days and part time employees will consolidate their
time into one, two or three work days a...