January 04, 2011
Part I: Business Writing Steps
Analyzing the problem, defining your purposes, and analyzing the audience.
Brainstorming information, benefits, and objections to include in the document.
Gathering the information you need—from the message you’re answering, a person, a book, or the Web.
Choosing a pattern of organization, making an outline, creating a list, writing headings.
Putting words on paper or on a screen. Writing can be lists, fragmentary notes, stream-of-consciousness writing, incomplete drafts, and ultimately a formal draft.
Evaluating your work and measuring it against your goals and the requirements of the situation and audience. The best evaluation results from re-seeing your draft as if someone else had written it. Will your audience understand it? Is it complete? Convincing? Friendly?
Getting feedback from someone else. Is your pattern of organization appropriate? Does a revision solve an earlier problem? Are there any typos in the final copy?
Adding, deleting, substituting, or rearranging. Revision can be changes in single words or in large sections of a document.
Checking the draft to see that it satisfies the requirements of Standard English. Here you’d correct spelling and mechanical errors and check word choice and format. Unlike revision, which can produce major changes in meaning, editing focuses on the surface of writing.
Proofreading the final copy to see that it’s free from typographical errors (Locker & Kienzler, 2008).
Part II: Portfolio
1711 Shoemaker Drive
Killeen, TX 76543
January 04, 2011
Store Managers, Liaryt Retail Inc.
819 Finster Lane
Killeen, TX. 76543
Dear Store Managers,
Good morning I am Jacky Baker, Companies Public Relation Manager and effective
February 1,... [continues]
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