This report is going to show you CDUT Department of Geology have a visit to the University of Malaya, Department of Geology. This report contains three parts; Part 1 will assess the important of objectives both for organization and project. Part 2 will evaluate the rationale for project planning and produce Scope, Work Breakdown Structure (WBS), Schedule, Costing, Stakeholder analysis and related communication plan and Risk evaluation. Part 3 will assess why it is important to monitor and closure down projects. Part 1
The objective of a project is a short-term, simple statement of what the project will accomplish. The project objective consists of the business benefits that an organization expects to achieve as a result of spending time and exerting effort to complete a project (Brown & Hyer, 2010). In this case, the objectives are to develop relationship with the University of Malaya, Department of Geology and to visit the Mulu caves in the Gunung Mulu National Park. Project objective is a part of the organizational objectives. Organizational objectives are long-range objectives. They serve as the goals for management in achieving the organizational mission. Objectives need to be set in order to establish the direction and aims or goals of the organisation (Williams, 2007). In this case, the objectives of CDUT Department of Geology are to keep a premier position in the education and research of geology and its related activities. The purpose of clearly setting objectives is that the objectives statement should be shared to all people relate to the project. Let everyone know the team`s consensus regarding what the project will actually involve. If the objective is not explained clearly and briefly, the team itself may not understand the objective. The important stakeholders beyond the besides manager and team should agree the objective. If key stakeholders have different views of the project objective, the project is already failed before it starts (Heller, 2012). Every single member of staff needs to be aware of objectives and to understand how individually they play their part in achieving them. The person responsible for setting organisational objectives has to take many issues into account when setting objectives. These issues may include shareholders, employees, customers, distributors, suppliers, society and the environment (Brown & Hyer, 2010). Part 2
Before even starting a project, a period of planning is necessary if you want to successfully finish the work. Project planning is fundamental in order to avoid failure and disappointment. Project planning is a discipline for stating how to complete a project within a certain timeframe, usually with defined stages, and with designated resources. One view of project planning divides the activity into: setting measureable objectives, identifying deliverables, planning the schedule, making supporting plans (Patricia, 2002). The benefits can be achieved through effective planning. The flowing statement will show the benefits of have Scope, WBS, Schedule, Costings, Stakeholder analysis and related communication plan in the effective project planning. Scope
A scope statement expands on objective statement of the project including clearly, detail, what will be done, by when, by who, at what cost and what resources are required (Brown & Hyer, 2010). A scope also contains what is included and what is not included in the project. It is more detail than the project charter. It contains project objective statement, resources, deliverables in project scope and deliverables not in scope. Appendix A is the scope statement for this project. What is included will be show in the WBS. Work Breakdown Structure
A work breakdown structure (WBS) is a planning tool by which we turn the large project into a set of deliverables and tasks that are doable, manageable, and measurable. When beak down the project, what needs to be done to...