Business Letters

Topics: Valediction, Slang, The Order Pages: 29 (6267 words) Published: April 10, 2013
* Sample Job Application Letter
John Donaldson
8 Sue Circle
Smithtown, CA 08067

March 25, 2013

George Gilhooley
XYZ Company
87 Delaware Road
Hatfield, CA 08065

Dear Mr. Gilhooley,

I am writing to apply for the programmer position advertised in the Times Union. As requested, I am enclosing a completed job application, my certification, my resume and three references.

The opportunity presented in this listing is very interesting, and I believe that my strong technical experience and education will make me a very competitive candidate for this position. The key strengths that I possess for success in this position include:

- I have successfully designed, developed, and supported live use applications - I strive for continued excellence
- I provide exceptional contributions to customer service for all customers With a BS degree in Computer Programming, I have a full understanding of the full life cycle of a software development project. I also have experience in learning and excelling at new technologies as needed. Please see my resume for additional information on my experience.

I can be reached anytime via email at or my cell phone, 909-555-5555.

Thank you for your time and consideration. I look forward to speaking with you about this employment opportunity.


John Donaldson


* Sample Scholarship Application Request Letter
September 25, 2001
Jane Grant 
Scholarship Coordinator 
Scholarship Foundation 
1111 Scholarship Lane 
Brooklyn, New York 11238
Dear Ms. Grant,
I recently learned about your scholarship for high school seniors interested in a journalism major. I believe I would be an ideal candidate for this award and would like to learn more about your scholarship. Please send me an application form and any additional information regarding the scholarship. I have enclosed a self-addressed stamped envelope for your convenience. I look forward to receiving this information and thank you for the opportunity to apply for the award. Sincerely, 

John Q. Scholarship 
3434 Financial Aid Way 
Indianapolis, Indiana 46260

Parts of an Application Letter:
Return Information - It is now permissible to only include your name, E-mail address and cell phone number. It is acceptable to eliminate your address due to privacy and safety issues. Be sure your E-mail address is mature and professional. Ideally, it should contain parts of your name for ease of use. Inside/Letter Address - It is very important that you address your letter carefully. After spending time making your letter perfect, you do not want it to be directed to the wrong person or get lost in the mail. If there is a contact name on the ad, address your letter to that person. (Mr. John Smith) If you are writing to a company for a job, the chances are that unless you have contacts on the inside you will not know the name of the person you need to use in the inside address. In this case you can address your letter to the manager of the specific department (Sales Manager, Personnel Manager, etc.) or use Ladies and Gentlemen. You should also make sure that the recipient's name, department and address details on the envelope are the same as at the top of the letter. Salutation - This is also known as the greeting. The person’s name should be followed by a colon (:) or left blank. Do not use a comma. (Commas are permissible for use in personal letters; not business letters.) Dear Mr. Smith: If you know the name of the person to whom you are writing. Dear Ms. Chambers: If you are not sure of the marital status of a female recipient. Ladies and Gentlemen: If you have no idea as to...
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