Business Letter Styles

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Business Letter Styles

• Block

The common block letter format is formatted with all of your text flush with the left margin. Paragraphs are doubled spaced and all line text single spaced. The margins are a standard word processor setting of one inch.

In a Block format letter:

(1) All text is aligned to the left margin

(2) Paragraphs are not indented

3) Parts and paragraphs are separated by double or triple spacing

EXAMPLE:

[pic]

• Semi-Block / Indented

For the semi-block, the only difference between the semi and alternative block is as opposed to have the body text justified left, the first line of each paragraph is indented.

In a Semi-Block format letter:

(1) All text is aligned to the left margin

(2) Paragraphs are indented.

EXAMPLE:

[pic]

• Modified Block

In a Modified Block format letter

(1) All text is aligned to the left margin, except for the author's address, date, and closing;

(2) Paragraphs are not indented. The author's address, date, and closing are usually indented three inches from the left margin, but can be set anywhere to the right of the middle of the page, as long as all three elements are indented to the same position.

EXAMPLE:

[pic]

• Modified Semi-Block/ Alternative Block

For the Modified Semi-Block letter format moves the return address, date, closing, name, title and signature to the left side of the page.

In a Modified Semi-Block format letter

(1) All text is aligned to the left margin, except for the author's address, date, and closing;

(2) Paragraphs are indented. The author's address, date, and closing are usually indented three inches from the left margin, but can be set anywhere to the right of the middle of the page, as long as all three elements are indented to the same position.

EXAMPLE:

[pic]

• Simplified

This format takes the same properties of the block letter with one exception, the greeting or salutation is...
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