Business Letter format and styles
UNIVERSITY OF EDUCATION
LOWER MALL CAMPUS, LAHORE
Business Communication
Business Letter
Contributors:
13-BBA.H-FM-70
13-BBA.H-FM-71
13-BBA.H-FM-72
13-BBA.H-FM-73
13-BBA.H-FM-74
13-BBA.H-FM-75
Resource Person: Miss. Syeda Mariam Naqvi
Table of Contents
Definition 3
Parts of Business Letter 3
Heading 3
Inside Address 3
Date 3
Salutation 3 body 4
Complementary close 4
Signature 4
Types of Business Letters 4
Full Block Style 5
Modified Block Style 5 5
Semi Block Style 5
Indented Style 6
Simplified Style 6
Hanging Indented Style 6
Punctuation Styles 6
Open Punctuation Style 7
Standard Punctuation Style 7
Closed Punctuation Style 7
Business Letter
Definition
“It is an exchange of thoughts and ideas in connection in monetary terms with a person or an organization. It is just a letter written for formal and professional purposes.”
Parts of Business Letter
Some of the regularly used parts are given below
Heading
Inside Address
Date
Salutation
Body
Complementary close
Signature
Heading
Heading consists of the name of the firm and the address.
Inside Address
Address consists of address of the firm.
Date
Date consists of the month, the day of the month, and the year.
Salutation
Salutation always starts at the left margin, followed by a colon. body Body contains the message. Generally, single spacing should be employed within paragraphs of the letter body. The two most important sentences of the body are the first and the last. The first sentence should be utilized for a constructive purpose, the last sentence often “makes” or “breaks” a letter. It should direct, forceful, and complete in itself.
Complementary close
Complimentary Closing is the leave-taking line of the letter and should be consistent with the salutation and the message contained in the letter in representing the same degree of formality.
Signature
Signature applies to the entire signature unit which usually consists of two to four lines containing the following:
The typewritten name of the
LOWER MALL CAMPUS, LAHORE
Business Communication
Business Letter
Contributors:
13-BBA.H-FM-70
13-BBA.H-FM-71
13-BBA.H-FM-72
13-BBA.H-FM-73
13-BBA.H-FM-74
13-BBA.H-FM-75
Resource Person: Miss. Syeda Mariam Naqvi
Table of Contents
Definition 3
Parts of Business Letter 3
Heading 3
Inside Address 3
Date 3
Salutation 3 body 4
Complementary close 4
Signature 4
Types of Business Letters 4
Full Block Style 5
Modified Block Style 5 5
Semi Block Style 5
Indented Style 6
Simplified Style 6
Hanging Indented Style 6
Punctuation Styles 6
Open Punctuation Style 7
Standard Punctuation Style 7
Closed Punctuation Style 7
Business Letter
Definition
“It is an exchange of thoughts and ideas in connection in monetary terms with a person or an organization. It is just a letter written for formal and professional purposes.”
Parts of Business Letter
Some of the regularly used parts are given below
Heading
Inside Address
Date
Salutation
Body
Complementary close
Signature
Heading
Heading consists of the name of the firm and the address.
Inside Address
Address consists of address of the firm.
Date
Date consists of the month, the day of the month, and the year.
Salutation
Salutation always starts at the left margin, followed by a colon. body Body contains the message. Generally, single spacing should be employed within paragraphs of the letter body. The two most important sentences of the body are the first and the last. The first sentence should be utilized for a constructive purpose, the last sentence often “makes” or “breaks” a letter. It should direct, forceful, and complete in itself.
Complementary close
Complimentary Closing is the leave-taking line of the letter and should be consistent with the salutation and the message contained in the letter in representing the same degree of formality.
Signature
Signature applies to the entire signature unit which usually consists of two to four lines containing the following:
The typewritten name of the
References: http://en.wikipedia.org/wiki/Business_letter http://www.vertex42.com/WordTemplates/business-letter.html http://www.slideshare.net/seemababbas/business-letters-and-different-styles http://i4info.org/?cat=18&paged=2 http://teacher.scholastic.com/lessonplans/format.pdf