Business Communication

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Q.4) Parallelism in headings
Parallelism is use to create balance in writing something. This balance helps readers understand what they are reading because they know what to expect and can clearly see the connections between ideas. A sentence is parallel when the items listed in a series share the same grammatical structure Parallelism can be used effectively in parts of sentences, items in a résumé, bulleted lists and headings in a report. How do I make headings parallel?

Headings are used to give a title or subtitle to a section of a document. They provide structure for a document and help readers find information more easily. Related headings should have a similar structure. If we do not follow the same,it can create a confusing set of headings like this: * Analyzing the information

* Plan the document
* How do I write the document?
* Editing
* Evaluation of the process
We can make all headings parallel by starting all the headings with a verb or an -ing word, or make each heading a question: For example:- Using verbs
* Analyze
* Plan
* Write
* Edit
* Evaluate
Using -ing words
* Analyzing the information
* Planning the document
* Writing the document
* Editing my writing
* Evaluating the process
Using a question format
* How do I analyze the information?
* How do I plan the document?
* How do I write the document?
* How do I edit my writing?
* How do I evaluate the process?
Do all my headings have to be parallel?
A document may contain many headings and subheadings. For example, the major headings, then the subheadings under a major heading, and so on. For headings to be parallel, we must use the same structure within a given heading. For example, if we choose to start major headings with a noun, then all major headings must start with a noun. However, the structure can vary between sub headings. In other words, sub-  headings do not need to have the same structure as major headings. Parallelism has been used effectively in the set of headings and subheadings below. The major  headings are all verbs, while the sub headings are all questions: Analyze

* What is the purpose of the document?
* Who is the target audience?
* What information is available?
Plan
* What type of document should I write?
* How do I write an outline?
Write
* How do I make the document easy to read?
* How do I make the document easy to understand?
* How do I make the document easy to use?
As shown above, if we make headings parallel in structure, then readers will be able to find information more easily.

Q.5) The Difference Between Present Time & Past Time Viewpoints There are two present tenses and two past tenses. These different tenses indicate when a specific action occurred, all in relation to today. Accuracy of tenses are important because it allows to understand the timeline of events.

Present Time Viewpoint| Past Time Viewpoint|
The present tense involves actions that are happening right now. The present tense can be listed in two ways: the simple present and the present progressive. The simple present is written as "I walk" or "I learn" while the present progressive is written as "I am walking" or "I am learning."| The simple past tense denotes action that occurred entirely in the past. The action in the past tense does not continue into the present. For example, "Debby taught for five years," written in the simple past, implies that Debby is no longer teaching today| The present perfect tense involves action that began at some point in the past but that continues into the present tense. The present perfect always includes either "has" or "have" with a past participle. For example, "Debby has taught for five years" is in the present perfect tense; it implies that Debby began teaching five years ago and is still teaching today.| The past perfect tense, also called the pluperfect tense,...
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