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Efficiency and Collaboration Proposal
Cynthia Vargas, Carmen Calvillo, Greg Rudie
July 18, 2011
Dr. Kathryn Moland, PhD

Efficiency and Collaboration Proposal
The purpose of this proposal is to address the efficiencies Party Plates may realize by migrating to a relational database system such as Microsoft Access. The current system we are using is Microsoft Excel, which has served the company well. The following will outline the benefits Access has to offer and how they apply to Party Plates business.

Benefits of Access
Microsoft Access has evolved into very user friendly tool and has become simple to learn. It provides for the easier adding, subtracting, and altering of data once the database. Access offers the ability to construct queries to extract reports from the database to analyze all aspects of the data captured in the database (Grauer, 2011). Whereas this is possible in Excel, it is much more cumbersome. Access also offers the ability for more than one user to update tables at the same time but will not allow for the updating of one record by two individuals at the same time.

Access offers the ability to apply rules while entering data so the product will contain the data needed to make calculated business decisions. Access offers the ability to create many reports from the same data set to learn different things about the business (Debasis, 2009).

Benefits of Converting Current Data to Microsoft Access
By converting the data we currently hold in Microsoft Excel spreadsheets to Microsoft Access, we will be able to track different aspects of our business more effectively. We will also be able to use the reports we will be able to run...
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