For years, the Port Mombasa has been known as “the city of merchants”. Dating back to the times of Vasco Da Gama, it became an increasingly busy trading post for the region. Due to its location, strategically placed midway between South Africa and the gulf of Eden the Port has experienced tremendous traffic through the years. The Port of Mombasa is the gateway to East and Central Africa, and is one of the busiest Ports along the East African coastline. The Port provides direct connectivity to over 80 Ports worldwide and is linked to a vast neighbourhood comprising Uganda, Rwanda, Burundi, Eastern Democratic Republic of Congo, Northern Tanzania, Southern Sudan, Somalia and Ethiopia by road. A railway line also runs from the Port to Uganda and Tanzania.
The Authority’s mandate is to maintain, operate, improve and regulate all scheduled sea ports situated along Kenya’s coastline. Other ports include Lamu, Malindi, Kilifi, Mtwapa, Kiunga, Shimoni, Funzi and Vanga. It is only the port of Mombasa which is fully developed with modern equipment hence making it the principal port in the region. At the port of Mombasa the Kenya Ports Authority’s core business is to provide: •Safe navigation
World class seaports of choice.
To facilitate and promote global maritime trade through provision of competitive port services.
1.15 Key Objectives
•Improve managerial, operational and financial performance. •Develop, maintain and sustain port facilities and infrastructure to meet the customer needs. •Promote the Port of Mombasa as a primary gateway to the great lakes region and also serve the horn of Africa. •Maintain and promote a clean, safe working and rewarding environment. •Integrate the functionality of the Port of Mombasa in the development vision of the republic of Kenya and the region. •Instil sound corporate governance practices.
2.1 ACTIVITIES UNDERTAKEN
• Here I was taken through the orientation of the whole KPA organisation and how it is divided into departments, sections and sub-sections. •Calculated duty travel. i.e staff proceeds on official duty outside their home stations are given an allowance n advance and s debited into the employee account until the employee submits the final claim. •Calculated overtime for those employees who were requesting to work for extra hours and offsetting the amount from the allocated overtime budget. •When people made requests which required financing I also coded those requests in the SAP. Week Two
Refunds & Claims
It deals with clients who have been undercharged or overcharged. Undercharged clients
•Identify clients that have been undercharged in the clients’ database. •Charge them directly from their accounts and then do the documentation later. Overcharged clients
•Retrieve sales order.
•Create customer complains document.
•Verification of the sales order with the invoice issued. •Start billing a fresh the sales order and produce another invoice. •Enter the new records into the database.
•Correct errors and verify the correction.
Bank & Ledger
•Balancing bank and cash account.
•Accounting for receipts and payment of money e.g. cheque payments, transfer payments, transfer incomes, draft payments and cash incomes. Loans and investments
•Accounting for repayment of loans
•Reconciliation of the loan account
•Monthly recognition of interest
•Recognition of interest based on income earned from investments. Standing Imprest
•Accounting of predetermined amounts of cash holdings
•Accounting for advance cash Imprest i.e. advances to staff for making expenditure.
Receiving and processing vendors invoices to recognise...