Office equipments are really important to use in specific occasion. Electronic diary system is used to plan for the meetings, training events, schedules and so on. Each entry can be searched by day, week, month or year and edit easily. With the electronic diary system, information can be shared over a computer network with team member and can keep back up of personal staff account, phone number, notes and appointments. Due to those facts, electronic diary system can be set automatic reminders to give alerts before an activity.
We also use telephone as the feature of telephone system is really useful. Call back enables us to recall an engaged extension automatically and caller display shows the caller’s number plus the name and company to let us know who is calling. We can contact each other through telephone within team members. When the person the caller wants is not available, message systems are used such as paper message which is traditional method and voice mail which enables to leave a message for a caller.
Email is also useful as it is quick and easy to use like the sender’s name and recipient’s name are automatically insert while date and time and the subject which is brief title about the content. We can copy and send to other at the same time by using cc copies which are allowed the recipient can see who has received the copy while bcc copies are blind copies which are not allowed the recipient to see who has received. We can attach the documents such as a copy of a passport picture or an official order form can be sent by email by scanning them into a computer system.
Computer is also use to insert the data and information of the project while the printer give the print out documents and photocopier allowed us to get the copy of the documents by our team during progress the project. Scanner also use to convert the documents and other images into file formats which can be able to stored on a computer and... [continues]
We also use telephone as the feature of telephone system is really useful. Call back enables us to recall an engaged extension automatically and caller display shows the caller’s number plus the name and company to let us know who is calling. We can contact each other through telephone within team members. When the person the caller wants is not available, message systems are used such as paper message which is traditional method and voice mail which enables to leave a message for a caller.
Email is also useful as it is quick and easy to use like the sender’s name and recipient’s name are automatically insert while date and time and the subject which is brief title about the content. We can copy and send to other at the same time by using cc copies which are allowed the recipient can see who has received the copy while bcc copies are blind copies which are not allowed the recipient to see who has received. We can attach the documents such as a copy of a passport picture or an official order form can be sent by email by scanning them into a computer system.
Computer is also use to insert the data and information of the project while the printer give the print out documents and photocopier allowed us to get the copy of the documents by our team during progress the project. Scanner also use to convert the documents and other images into file formats which can be able to stored on a computer and... [continues]
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