Setting the scene
1.2 Outline your own work role and responsibilities.
My work role is total control of finances within the company; I check all payments in and out and issue cheques, bacs or chaps. Any problems with customer or supplier accounts I have to deal with. All dealings with the accountants regarding the company would via me, any personal problems within the company are brought to my attention first and I would then approach the managing director or sales director to discuss the situation. VAT returns are completed by me. I also calculate all PAYE and NI contributions and all wages breakdown to the bank are done on a weekly basis.
1.3 Outline the work roles and responsibilities of the work colleagues who work alongside you.
The person who works alongside me in my office is Dawn McCourt, the work roles of Dawn are opening the post and sorting it out into departments and then delivering it to those departments. All post relating to our accounts department is then sorted by Dawn and she sorts out between the two of us who gets what. She then batches all invoices and inputs them into the computer after that she attaches purchase orders to the invoices. Dawn enters check stubs onto sage also all payments from suppliers and reconciles bank accounts on a weekly basis. We do a statement run every month and dawn checks and advises me of any overdue invoice from customers.
1.4 Who reports to whom in your department?
In the accounts department Dawn McCourt reports to me and in turn I report to Gary Winstanley Managing Director.
Planning and personal organisation
2.1 How can you plan and keep track of your daily work? What tools or aids would help you to do so?
I have a spreadsheet on my desk that I complete on a daily/monthly basis to help me keep track of all my work. I also have reminders set on a calendar for when things need to be done and I use tasks in Microsoft outlook to prioritise jobs that... [continues]
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