5s System in Uum

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CHAPTER 1
1.0 INTRODUCTION
In this chapter, I will discuss the implementation of 5S system with five major area that namely (1.1) Background of the study, (1.2) Problem statement of the study, (1.3) Objective of the study, (1.4) Scope of the study, and (1.5) Significant of the study. 1.1BACKGROUND OF THE STUDY

What is a 5S? Actually, 5S is a system that focuses on improvement in quality, safety, cleanliness, fundamental, and systematic approach in all type of business. In a simple word, it does also can be say as housekeeping program. Nowadays, many organizations are trying to run 5S system in their company. Since this system didn’t cost high budget. The actual costs will depend on where the company is now. For example what is the condition of company facility? The further company is from meeting the goals of a 5S system, the more it will cost to implement one and the greater the benefits company will see as a result of company’s 5S system (Steve Hudgik, 2000).

By researching the history of 5S on the internet, there are many different opinions to the origin of 5S. Through the Quality Assurance Solutions reveals that the history of 5S was started since 16th Century and Venice shipbuilders. It’s was created to solve the problem of employment, quality and timing problem in building a ships. From there, the Japanese Sakichi Toyoda (Toyota’s founder), his son Kiichiro, and chief engineer Taiichi Ohno developed Toyota’s Total Production System (TPS). The real starting points of 5S system is happened when they visit to United State of America (USA) where they studies the assembly line at Ford and while acknowledging the enormity of the manufacturing machine, dismayed by the waste, overproduction led to routine layoffs and rehires, and system of reordering and restocking (Just in time, JIT Inventory) at a visit to Piggly Wiggly Supermarket.

By that, 5S can be say was invented in Japan. It stands for five Japanese words; there are Seiri, Seiton, Seiso, Seiketsu, Shitsuke. The translation and meaning of the word are so as below (Table 1.1.0). Japanese Term| English Equivalent| Meaning in Japanese Context| Seiri| Tidiness| Throw away all rubbish and unrelated materials in the workplace| Seiton| Orderliness| Set everything in proper place for quick retrieval and storage| Seiso| Cleanliness| Clean the workplace; everyone should be a janitor| Seiketsu| Standardization| Standardize the way of maintaining cleanliness| Shitsuke| Discipline| Practice ‘Five S’ daily – make it a way of life; this also means ‘commitment’| Table 1.1.0: 5S definition (Adapted from SiliconFarEast.com, 2003)

The case study of this project will focus on Sultanah Bahiyah Library, Universiti Utara Malaysia. The library keep win the 5S competition since year 2006 and is a 1st place winner of 5S competition inter department UUM on year 2009. This study will examine the issue of how the Sultanah Bahiyah Library improve the quality through 5S system in the library, how they continue training and maintain the 5S system standards, how to plan 5S system launch, how to create the best environment that fulfill 5S system, and so on. 1.2PROBLEM STATEMENT

As a matter of preference, most employees desire to work in a fresh, clean and well-functioning workplace. A cluttered and filthy work area undoubtedly mirror the kind of attitude and mindset the workers, as well as the managers, have in giving importance to their jobs. On the other hand, a clean and tidy environment reflects how the employees (and supervisors) care about their jobs and work hard with due concern and consideration. Therefore, these people are more inclined to do their jobs better and are more productive compared to those who work in a messy and disorganized work areas. However, there are companies who refuse to acknowledge their part in keeping the workplace more people-friendly and instead put the blame on the perceived laziness of employee when it comes to...
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