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Book Monitoring System

“Project Proposal”

By:

Raúl Y. Mora-Colón
Arnaldo A. Oliver-Román
Antonio G. Rodríguez-Jiménez
Emanuel González-González

For:
José F. Vega-Riveros
Nayda G. Santiago-Santiago
Course ICOM 5047
Date: September 10, 2008
Abstract
As society evolves there is a need for information and knowledge which throughout the past years have been placed in books. There are other ways of passing and storing information, but for hundreds of years books have existed and they can be mainly accessed or read by the public in libraries around the world. The conflict is generated in the reality that society is moving faster every day. People do not want to go to a library to make lines, waiting for a librarian to get a book. Due to the concurrent need of fastening processes to comply with the busy lifestyle we have, there’s a need for a more efficient and faster service system in libraries at the moment of getting books out and into it. What is proposed is a system to accelerate this process, a self service book check-out and check-in system. Instead of having to remember a library member number, or giving a regular ID to the librarian, the user will only need an ID card which uses the innovative RFID technology. This technology has been proven to be efficient for inventories, access control and a large amount of people basic daily operations. The user only needs to go to the station with his/her id, place it in the system, place the requested books in the station, and accept the order and he/she is ready to go. To return the book just deposits the book in the station and the book is returned. No unnecessary lines or additional waiting required.

Table of Contents
Table of Contents4
1.Executive Summary6
1.1.Introduction 6
1.2.Expected profitability and competitive impact 7
2.Project Antecedents8
2.1.Relationship to other projects8
2.2.Project importance and advantages8
3.Proposed Solution10
3.1.Objectives10
3.2.Scope10
4.General approach11
4.1.Team Organization11
4.2.Personnel11
4.3.Managerial Approaches12
4.4.Special Skills12
5.Specifications14
5.1.Hardware Specifications14
5.2.Software Specifications18
6.Contractual aspects21
6.1.Agreements with clients and third parties21
6.2.Milestones22
7.Schedules23
7.1.WBS23
7.2.Outline of schedules (gannt chart)24
8.Resource requirements25
8.1.Estimated project expenses25
9.Assessment methods27
9.1.Assessment27
9.2.Procedures for monitoring, collecting and storing data27 9.3.Quality Control28
10.Potential Problems28
10.1.Risk assessment28
10.2.Risk plans28
11.Impacts 29
11.1.Environmental29
11.2.Legal30
11.3.Social30
11.4.Market overview 31
References 32

1. Executive Summary
1.1. Introduction
Currently, there are some libraries that use an old tedious process to carry out the leasing of books. Usually, the user creates a new account and waits for the librarian to service him/her. This service can be delayed due to a queue of people waiting for the librarian, the librarian is busy doing some other task or simply distracted. After waiting, the user starts the process by providing his/her name, student ID and library account number or enrollment copy. Then, the librarian searches find the barcode and scan the book(s). This long process can take a lot of time and money, which is why a new system must be implemented to make this process automatic and efficient. Instead of waiting and go through this process, the customer would self check-out his/her books. Using the RFID technology, the customer would go to a computer station to start a three step process: Scan his/her card, place the book in the scanner and confirm the lease order. Then the customer can take the book home. Once the customer finishes using the book and desires to turn it back, he/she would use a self check-in station where he would just drop-in the book. The...
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