Sample of Meeting Script

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Faculty Of Languages & Communications Students Society
Gong Badak Campus
21300 Kuala Terengganu
Terengganu Darul Iman.

Notice Of Meeting

The second meeting of the TESL Annual Dinner Committee will be held:

Date: 18th January 2012
Day: Wednesday
Time: 9.00 a.m
Place: Ali Block Room 03

All Heads of Committee are requested to come.

AGENDA

1. Apologies for absence
2. Conformation of the previous meeting
3. Chairperson’s report
4. The treasurer’s report
5. Report from the project manager
6. The annual dinner report
7. Any other arising matters
8. Any other business

Amirah
Honorary secretary,
18th January 2012

Minutes of Previous Meeting
Minutes of the meeting of the TESL Annual Dinner held in the Lecture room ALI 03 on Monday, 16th January 2012 at 12.00 p.m. Attendances Present:
Sarah (Madam Chair)
Amirah (Secretary)
Khairul (Project Manager)
Nadhirah (Treasurer)
Hani (Member)
Johan (Member)

AGENDA:
1. Apologies for Absence
No apologies were received. All members were attended to the meeting.

2. Conformation of Previous Minutes
Since there were no changed, the Chair confirmed the minutes of previous meeting.

3. Matters Arising
At the previous meeting, Khairul asked Hani if the venue for the annual dinner had been booked. Hani then informed the members that the venue for the annual dinner had been book and was confirmed at the Riyaz Heritage Resort Hotel.

4. Fee of Annual Dinner
Khairul proposed, seconded by Johan that each member has to pay RM 50 as a fee for annual dinner. Nadhirah proposed, seconded by Hani and Amirah that each member has to pay RM 40 as a fee for annual dinner. After some discussion, Madam Chair has decided that the motions will be discussed on the next meeting.

5. Theme of Annual Dinner
Nadhirah proposed, seconded by Hani and Amirah that the theme for the annual dinner was going to be the “Traditional” theme.

Khairul proposed “Retro Night” theme for the annual dinner but no one had agreed with that proposal.

After some discussion, the proposals were put to a vote. Finally, it was resolved that the “Traditional” theme be used for the annual dinner. It was agreed that Hani would find the information about the “Traditional” theme and would come up with some suggestions for the dinner.

6. Any Other Business
There was no other business.
7. Date of Next Meeting
The Committee agreed that the next meeting will be held at 9.00 a.m. on Wednesday, 18th January 2012 in the Lecture room ALI 03. There being no further business, the Chair adjourned the meeting at 11.00 a.m.

Recorded by,
AMIRAH
AMIRAH
Secretary
16th January 2012

Confirmed by,
SARAH
SARAH
Chairperson (Mdm)
17th January 2012

Treasurer’s Report

Beginning balance, April 7th 2012Rm1, 279.00

Recipients:
SponsorsRm700.00
Car wash (Fund raise)Rm525.00
Total recipientsRm1, 225.00

Total cash to be accounted forRm25, 000.00
Disbursements:
Booking Riyaz Heritage & SpaRm1, 500.00
Hall rentRm5, 000.00
Food Rm10, 000.00
Entertainment Rm5, 000.00
Others Rm5, 000.00

Total disbursements Rm26, 500.00

Ending balance, May 18th 2012Rm-1,500.00

Meeting Script
Parts: Chairperson (CP)—Sarah
Project Manager (Pro.M)—Khairul
Secretary (Sec)—Amirah
Treasurer (Treas)—Nadirah
Member –Hani
CP. The regular meeting of the Annual Dinner will come to order. The secretary will pleasem read the minutes of the previous meeting. Sec. (Read minutes)

(Extending apologies for absentees)
Also, Johan would like to extend his apologies for not being able to attend today’s meeting due to an educational seminar he has to attend in Kuala Lumpur. CP. Thank you....
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