Public Procurement Manual for Health Sector

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PUBLIC PROCUREMENT MANUAL

FOR

HEALTH SECTOR

First Edition
July 2009

TABLE OF CONTENTS........................................................................................................ PAGE PREFACE2 ACRONYMS3
1.0INTRODUCTION................................................................................................................ 4 2.0THE SCOPE OF THE MANUAL ...................................................................................... 5 3.0HEALTH SECTOR PROCUREMENT OBJECTIVES .................................................. 6 4.0HEALTH SECTOR PROCUREMENT STRATEGIES .................................................. 8 5.0INSTITUTIONAL ARRANGEMENTS FOR OVERSIGHT AND

REGULATORY FUNCTIONS .......................................................................................... 9 6.0CLASSIFICATION OF HEALTH SECTOR PROCURING ENTITIES.................... 13 7.0HEALTH SECTOR PROCUREMENT PLANNING .................................................... 14 8.0SPECIFICATION OF MEDICAL SUPPLIES .................................................................. 19 9.0CHOICE OF PROCUREMENT METHODS................................................................. 28 10.0EMERGENCY PROCUREMENT .................................................................................. 29 11.0BIDS EVALUATION PROCEDURE .............................................................................. 31 12.0SUPPLIER SELECTION.................................................................................................. 32 13.0BIDS ADJUDICATION AND CONTRACT AWARD .................................................. 33 14.0CONTRACT ADMINISTRATION ................................................................................. 34 15.0SPECIFIC HEALTH SECTOR PROCUREMENT ISSUES ........................................ 36 16.0ENVIRONMENTAL FACTORS IN HEATH SECTOR PROCUREMENT .............. 40 17.0MANAGEMENT OF INVENTORY ............................................................................... 41 18.0INSPECTION AND ACCEPTANCE COMMITTEE.................................................... 48 19.0PROCUREMENT PERFORMANCE EVALUATION AND MEASUREMENT....... 49 20.0DISPOSALS OF MEDICAL COMMODITIES ............................................................. 50 21.0REVISION OF THIS MANUAL ...................................................................................... 52 22.0APPENDICES .................................................................................................................... 53 APPENDIX A:STOCK REPLENISHMENT REQUISITION FORM ................................ 54 APPENDIX B:PROCUREMENT PLANNING TEMPLATE .............................................. 55 APPENDIX C:BIDS EVALUATION TEMPLATES............................................................. 56 APPENDIX D:SAMPLE SUPPLIER APPRAISAL AUDIT QUESTIONNAIRE ............. 62 APPENDIX E:TENDERS/ QUOTATIONS OPENING FORM........................................... 64 APPENDIX F:PRICE COMPARISON SCHEDULE (MAJOR PROCUREMENTS) ...... 65 APPENDIX G:PRICE COMPARISON SCHEDULE (SIMPLE PROCUREMENTS) ..... 66 APPENDIX H:THRESHOLDS GOVERNING PROCUREMENT METHODS ................ 66

PUBLIC PROCUREMENT MANUAL FOR HEALTH SECTOR

PREFACE

The public procurement reforms in Kenya have culminated in promulgation of the Public Procurement and Disposal Act 2005 and the Public Procurement and Disposal Regulations 2006 that provide a legal framework for regulating public procurement, with oversight functions carried out by the Public Procurement Oversight Authority (PPOA).A Public Procurement and Disposal General Manual has also been prepared. It provides detailed guidance on general issues in procurement that are not adequately covered by the Act and Regulations. Other manuals have been prepared for specific procurement sectors.

This Manual has been prepared to...
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