PROJECT PLANNING AND EVALUATION

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PROJECT PLANNING AND EVALUATION
(under the Guidance and Supervision of Prof. Limuel C. Cirineo, Ed.D)

I. INTRODUCTION:

Before anyone is going to do something, there is nothing as sensible as planning. A plan as we know is something thought about and chalked out in advance before the real action takes place and is actually a recipe for success. But then, the word 'plan' does not need much of a definition. It has been used so much that it has become quite hackneyed. So, we all know what it means, but how many of us really resort to planning before we start a course of action. I'm not referring to a mental picture that we chart out in our minds that is in one word, vague. I mean a real plan in black and white, that is, put down on a piece of paper. It is so important because once we write down something, it clears up a lot of hazy areas and opens aspects that we probably overlooked.

As the saying goes, “Trying to manage a project without project management is like trying to play a football game without a game plan”.

In my M.A. class with our professor, Dr. Cirineo, I have learned so much about the significance of planning a project and of course, evaluation with the help of my classmates who have exerted their efforts in reporting the assigned topics. I have also done my part when I have reported about the Economic Analysis and I have learned so much from this, too. These are my views as I have studied and listened to the reports:

II. INPUT:

1. PLANNING, APPRAISAL AND DESIGN
(reported by: Ms. Jelly Rose S. Victor)

The first phase of the Process of Project Management Cycle taught me that planning should begin with the end in sight. Good project plans begins with good implementation, methodologies and best practices that are consistent, controlled and deliverables that meet expectations. If advanced preparation has been made, by the end of the meeting, the implementation is defined, the activities surrounding the project plan are established, the administrative procedures are implemented and the project monitoring and control processes are developed. In designing a project, I have learned that it should always be SMART (Specific, Measurable, Attainable, Realistic and Time-bounded) so that it would become valid and easy to realize. Project appraisal is also an important part of this phase because through this, you will be able to ensure that the expectations you have of your team members match the expectations that each individual has for themselves. As part of this process, it is important to schedule regular reviews throughout the year to suit the needs of your team. Thus, we need to appreciate the benefits we can gain from an effective appraisal process to monitor your team’s performance more than make up for the time invested. It will help increase the individual effectiveness of your team members. 2. SELECTION, APPROVAL AND ACTIVATION

(reported by: Ms. Lorelyn A. Ignacio)

In a project plan, it is good to know and understand that not all of the suggestions made in the plan would be approved and utilized. We still have to decide fully on what part of the plan should be selected, what should not be selected, what to approve and what to disapprove before we activate or execute our project. Why? Because there are things that we have to consider, knowing that not all things are suitable to implement based on the different situations and problems that may arise.

The second phase of the Project Management Cycle made me realize that the process strives to increase productivity of the team and quality of deliverable. It enables quality control by measuring performance and comparing the same against what is planned.

The simplest stage and perhaps the most complicated in practice is the execution stage which involves the integration of all inputs identified in the planning and design stage to construct the actual end product. On this part, the project manager should monitor the work of the team...
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