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Army Regulation 735–5

Property Accountability

Policies and Procedures for Property Accountability

Headquarters Department of the Army Washington, DC 10 June 2002

UNCLASSIFIED

SUMMARY of CHANGE
AR 735–5 Policies and Procedures for Property Accountability This revision-o Changes the term "sensitive items" to "controlled inventory item" (paras 1429a(2) and 14-29a(4)(a)). Changes the dollar value of discrepancies that are not reported on inventory adjustment reports (IARs) from $50.00 to $1,000.00 in extended line item value (para 14-29a(4)). Changes the requirement for causative research on IARs from inventory discrepancies resulting in adjustment from over $500.00 to over $1,000.00 in extended line item value (para 14-29c). Changes the goal for inventory adjustments (both gains and losses) for all IARs from less than 2.5 percent of the dollar value to less than 5 percent of the dollar value of the requisitioning object (RO) during the fiscal year (paras 14-29e and 14-29g). Adds condition code changes, re-identification, and pseudoreceipts to administrative IARs that are not included in the total when determining whether the goal of 5 percent has been achieved (para 14-29h(5),(6) and(7)). Adds the terms “causative research” and “controlled inventory items” to the glossary (glossary, sect II). Revision dated 31 January 1998-Identifies the statutory authority and DoD accounting policy that policies and procedures contained in this regulation are based on (para 1-4). Expands the basic requirements for conducting inventories to include property on hand at USAMC Accountable Supply Distribution Activities and Depots, supplies stored by a supply support activity, supplies at the user level accounted for on property book records, real property, and Army War Reserve 3 stocks (para 2-6). Adds, under responsibility, a new type of responsibility, i.e., custodial responsibility, providing the definition and obligations (para 2-8d). Identifies installed carpeting as real property (para 4-2). Provides new policy and procedures for using insurance in lieu of bonding for educational institutions hosting a Junior ROTC unit (para 10-4).

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Provides requirements for individuals initiating a report of survey for missing property, conduct a preliminary investigation and search, to ensure the missing property is actually missing before a report of survey or other administrative adjustment document is initiated (para 12-1b(4). Reinforces policy that replacement of loss property by cash purchase or accounting for the loss with a DD Form 362 does not constitute a sale of Government property, that the U.S. Government retains title to the property (para 12-2g). Provides guidance for initiating a report of survey and other administrative adjustment action when a GSA vehicle is involved in an accident (para 132a(10). Clarifies reports of survey processing time to state the time utilized to notify respondents of recommended and approved charges of financial liability are not counted (para 13-5). Provides guidance on preparation of DA Form 4697 stating do not compute depreciation, but use the AMDF price when completing block 9, DA Form 4697 (para 13-9). Provides new information such as when leased property is damaged, enter the word ’LEASED’ instead of the unit priced, when completing block 9, DA Form 4697 (para 13-9a(1)(c)). Removes requirement for entering SSN for persons discussed in block 11, DA Form 4697 (para 13-9a). Provides guidance to the survey officer concerning the survey officer’s responsibility for informing personnel contacted during the investigation of their rights (para 13-9a(3)(a)). Provides method of documenting damages on a GSA vehicle involved in an accident (para 13-11e).

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o Allows civilian employees in the grade of GS-14 or above and in a supervisory position to take action on those reports of survey processed under their...
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