Information System

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A Research Proposal

Presented to the Faculty of Philippine Science High School Central Mindanao Campus Nangka Balao-i, Lanao del Norte

In Partial Fulfillment of the Requirements in Research 2


August 2008


Background of the study The school registrar of the Philippine Science High School — Central Mindanao Campus is responsible for handling student information and gathering them during enrollment. This information includes each student’s background information, student medical history, student attendance, grades, performance record, and other information needed by the school. The school registrar makes reports from student data, sums up attendance sheets, issues ID’s, monitors excuse slips and implements policies, rules and regulations on selection and admission of the students. She also takes charge of information regarding entrance tests, ranks grades, issues report cards and transcript records, provides secretarial assistance to record the minutes of scholarship committee meetings and provides information to the faculty and staff who requests student information. In handling this information, the school registrar utilizes the software application Office Excel™ from Microsoft Corporation (Andoy, 2007). In its nature, Microsoft Office Excel was not designed to cater the specific needs of the registrar. The software application has been macro-programmed by the school’s Computer Science teacher, Mr. Arvel Huilar, in order for it to be able to automate several processes. The macro program was basically designed to assist the registrar and the subject teachers in inputting student information. The macro program, however, was not capable of handling extensive data retrieval functions because of the flat file nature of its

2 design, therefore increasing the possibility of erratic results during the retrieval of information. The school’s registrar has problems in updating and in retrieving student information from a flat file database because she still needs to open a number of Excel files for certain student information, which proves to be time consuming. There are already several alternative software applications that exist in the Philippines. Most of them are custom made for the specific school they are serving, and some are commercialized software applications that are mostly utilized by private institutions due to their high cost. Most of these software programs are commercialized or sold by foreign companies such as Centre by the Miller Group and the ChancerySMS by the Pearson School Systems (Wikipedia, 2007). Technical difficulties, however, could be experienced with this software because they are not yet offering services in the country. Another sample of the developed software is the Student Record System for Philippine Science High School – Central Mindanao Campus, developed by Dulce Ruth Cajeta and company. However, there were several factors that rendered this software unusable (Cajeta et al, 2002). Because of the above-mentioned problems, a student information system that will meet the end-users requirements will be designed. The system will utilize a networked and centralized relational database as its back-end; and, a software package, as its frontend, that will assist the end-user, the registrar, teachers and other administrative staffs of Philippine Science High School, in handling information from the database. The system will support distribution of student data, grades and other information. Due to its object oriented model, it can be easily expanded to support more data

3 structures, e.g. Library Data, Cafeteria Information and alike. The system will be developed to become a highly scalable intelligent system through Distributed Architecture.

Objectives of the Study The main objective of the study is to...
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